We re now looking for a talented and highly organised Central Office Administrator to join and play a vital role in supporting our business. Guided by our values, integrity, bold, impactful, humble and community; you will help us shape a workplace and culture we can all be proud of.
Responsibilities
* Prepare, issue, and track purchase orders for goods.
* Monitor supplier performance, delivery schedules, and resolve issues (delays, shortages, or discrepancies).
* Maintain accurate records of purchases, pricing and delivery information.
PDQ Estate Management
* Place orders, arrange returns/contract cancellations, terminal updates for reallocation.
* Maintain accurate records of terminal allocation, merchant banking number allocation, delivery information.
* Working with onsite and operations to ensure data is accurate.
System Support – Fourth Stock Management and Kanpla Hospitality System
* Offer support to Operations and Catering Managers to assist with stock ordering, reconciling, stock counts and processing hospitality.
* Support with creating and publishing menu cycles to sites on Fourth.
* Freshdesk admin maintenance.
Additional Responsibilities
* Arranging hotel reservations and business accounts cards whilst ensuring adherence to company processes and procedures.
* Business Support Centre support (stationery ordering, signing in guests, assisting with any hospitality needs).
Qualifications
* Strong communication and interpersonal skills.
* Excellent organisational and multitasking abilities.
* High attention to detail with a proactive approach to problem solving.
* Experience with catering or school management systems an advantage.
* Ability to work independently and collaboratively within a fast‑paced environment.
* Confident in coordinating multiple workstreams and managing competing priorities.
* Competent in Microsoft Office (especially Excel). Experience with Fourth inventory management software and Kanpla digital platform desired but not essential as full training will be given.
* Team player with a proactive approach.
* Exposure to mentoring, coaching, or training team members.
* If you re a collaborative, solution‑focused professional who thrives in a busy and purposeful environment.
Benefits
* 25 days annual leave plus bank holidays.
* Staff discount scheme across 850+ retailers.
* Pension scheme and other company benefits.
* Monthly incentives and recognition for top performers.
We are committed to the safeguarding of children, and our employees share this commitment. Successful candidates are required to undergo an enhanced DBS check, which IFG will pay for.
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