Property Administration Assistant (Junior & Senior Levels) Location: Eastbourne
Employment Type: Full time, office based
Salary Guide
Junior Role: £27,500 to £30,000
Senior Role: Up to £40,000 (includes closer work with directors and elements of PA level support)
Overview
An opportunity has arisen with a property management client in Eastbourne for either a Junior Property Administration Assistant or an experienced Senior Property Administration Assistant. The role supports block management operations by providing high quality administrative and operational assistance to the property management team. Candidates should have previous experience in an administrative, assistant property manager, assistant block manager, or transferable property administration role.
Key Responsibilities
* Provide general administrative and operational support to the block management team
* Assist property managers with day to day portfolio administration
* Maintain and update property, tenant and leaseholder records
* Prepare and distribute correspondence to residents, leaseholders and contractors
* Log, monitor and track maintenance requests, defects and repair works
* Liaise with contractors to obtain progress updates
* Support site meetings, AGMs, director meetings and resident meetings
* Assist with Section 20 consultation administration
* Maintain compliance documentation including health and safety records
* • Act as a first point of contact for clients, residents and contractors
* Coordinate diaries and provide general office support
Senior Role Additional Responsibilities
* Provide more direct administrative support to directors
* Undertake higher level portfolio administration and coordination tasks
* Support operational organisation across the business
Skills and Experience Required
* Previous experience in property administration, block management support, or a similar administrative role preferred
* Strong communication and customer service skills
* Excellent time management and workload prioritisation ability
* Good IT literacy, particularly Microsoft Office and Outlook
* Ability to work accurately in a busy office environment
* Understanding of property management processes is advantageous
Personal Attributes
* Organised and methodical approach to work
* Professional and confident communicator
* Team focused with the ability to work independently
* High attention to detail