Posted: 18 June
The role
Senior Document Controller (Northern Home Counties Business)
Location: Welwyn Garden City
Project based, with flexibility for occasional remote working
Role Overview
We are looking for an experienced and talented Senior Document Controller to set up, manage and maintain project document control systems in line with our client, customer and project requirements within the Northern Home Counties business unit. This role is project based, with flexibility for occasional remote working.
About the Client
Our client is one of the UK’s most successful Tier 1 contractors, delivering construction services across a range of public and private sector markets, including healthcare, education, civic buildings, leisure, and frameworks. They operate as a progressive and ambitious organisation, offering a safe, inclusive and rewarding working environment where collaboration, trust and performance are central to delivery.
Key Responsibilities
Quality check all document naming conventions prior to upload onto CDE
Liaise with design consultants regarding CDE workflow issues
Support training of consultants and subcontractors on document control systems
Liaise with the project design lead to ensure smooth document control operation
Assist in chasing subcontractors for as-built information
Support preparation of O&M files
Manage allocation balance across projects
Provide progress reports and maintain actions lists
Coordinate all document control activities including technical documents, drawings and commercial correspondence
Organise, manage and file document receipts, transmittals, and distribution lists in line with naming and numbering procedures
Issue and receive controlled documentation, including electronic transmittals to project teams, customers and suppliers
Scan documentation and liaise with external reprographics providers
Attend live construction projects and undertake progress photo records
Archive, retrieve and store documentation in line with company standards
Ensure compliance with company formats, templates and standards
Assist with quality checks, audits and correction of document database anomalies
Maintain registers and document management systems ensuring accuracy and continuity
Carry out routine document control administration including release, publishing, filing, scanning and library management
Ensure compliance with project numbering procedures and document control protocols
Act as a focal point for document management queries within the project team
Provide first-line training support on document control processes and systems
Support coordination of document management across the project lifecycle through to handover
Maintain hard copy document archives and project libraries
Requirements
Experience using Viewpoint 4P and Aconex
Ability to set up and manage multiple major projects initially, then focus on a single large scheme
Strong organisational skills with ability to prioritise workload effectively
Experience working with electronic document management systems (EDMS)
Strong IT skills including spreadsheets, databases, word processing and project systems
Ability to maintain clear, accurate records, reports and documentation
Ability to input and retrieve data efficiently using computer systems
