Job Description
We require a Personal Assistant based in either our Chelmsford office to provide support to a group of Senior Leadership Team (SLT) within the Transportation Division.
The role holder will provide support to senior leadership members, collaborating with the wider Transportation admin function. The role requires an experienced and flexible person to proactively support and operate efficiently within a high-paced office environment, ensuring the effective functioning of the Transportation business.
Essential Duties and Responsibilities:
* Managing diaries and organizing meetings and appointments.
* Booking and arranging travel (domestic and international), transport, accommodation, and visas as required.
* Producing and submitting monthly expenses.
* Tracking and reminding staff of important tasks, actions, and deadlines.
* Preparing reports, presentations, packs, and correspondence.
* Attending meetings, taking minutes, and following up on actions, internally or with stakeholders.
* Managing databases and filing systems.
* Deputising for other PAs when necessary.
* Monitoring and reporting on timesheets, PDR appraisals, and other group requirements.
* Liaising with support staff to provide assistance when needed.
* Ensuring directors feel fully supported in all administrative areas.
Requirements:
* Ability to work well under pressure and prioritize workload.
* Strong attention to detail with excellent interpersonal and communication skills.
* Professional and confident demeanor.
* Maintain confidentiality at all times.
* Organized, efficient, flexible, and approachable, willing to assist under pressure.
* Proactive and positive approach.
* Excellent administrative and communication skills.
* Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, SharePoint, MS Teams).
* Team player willing to support colleagues.
* Strong organizational skills with the ability to manage multiple tasks.
* Effective time management skills to meet deadlines.
* Self-starter and problem solver capable of multitasking in a fast-paced environment.
* Demonstrates critical thinking.
* Ability to work autonomously.
Why work for AtkinsRéalis?
Our Transportation teams are reinventing transport for a challenging and exciting future. We create innovative ideas and smart solutions for cities, people, and the environment. You'll work alongside top industry professionals, solving complex challenges that integrate traditional engineering with new technologies. As part of our organization, you'll be in a privileged position to deliver solutions beneficial for governments and communities, while improving our environmental performance and enabling others to do the same.
Security clearance:
This role may require security clearance, dependent on the level of clearance obtained. The vetting process is managed by UKSV and may require proof of residency in the UK for 5 years or more. Applicants should not mention or include details of security clearance in their application or CV.
Our commitment to diversity:
We promote a diverse and inclusive community where everyone can thrive and develop. We offer family-friendly policies, flexible working arrangements, and support networks for staff from varied backgrounds. As an Equal Opportunities Employer, we welcome applications from all backgrounds, cultures, and abilities.
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Worker Type
Employee
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