Overview
MBS Equipment Co. is a world leading provider of lighting equipment and associated facilities to the film and television production industry worldwide, including the exclusive supply of service and support at Pinewood's UK studios. Our service combines decades of experience with an unrivalled collection of cutting-edge production solutions that embrace both the conventional and the very latest in advanced lighting technology. Through ongoing investment in people and products we have created one of the industry's premier lighting rental resources, perfectly placed to service any production type anywhere in the world.
We now have exciting new vacancies for an AP Assistant with great progression prospects to join the growing Finance team.
Main Tasks & Responsibilities
* Posting invoices in Job Management system (RTPro) and matching to the PO, resolving differences and queries before uploading details in the accounting system (Acumatica).
* Arranging approvals for invoices and resolving any differences and queries with suppliers.
* Maintaining rechargeable costs logs and working with AR team to recharge to relevant customers both internally and externally.
* Processing staff expenses including company credit cards.
* Process intercompany recharges.
* Process weekly and monthly supplier payment runs, setting up payment in the bank and sending remittance advices to the suppliers.
* Monitoring the mailbox and checking e-mails to deal with queries relating to invoices and payments in a timely manner.
* Daily bank reconciliations.
* Dealing with complex invoices e.g. multiple VAT elements, different currencies, and locations.
* Managing standing orders and direct debits to the suppliers.
* Monthly supplier statement reconciliations and review of aged creditors.
* Assist in recording accruals and prepayments based on expected expenses.
* Other ad hoc duties including providing reports, analysing data, monthly reporting, and support to various departments.
Technical Skill:
* A part qualified AAT with 3-5 years knowledge and practical experience in an Accounts Payable role in a high-volume, complex business environment.
* Methodical and orderly with the ability to prioritise tasks (this is a key requirement)
* Strong analytical and IT skills particularly in MS Excel
* Good understanding of the VAT and reverse charges.
* Experience of RTPro and Acumatica will be useful but is not essential as full training for the role will be provided.
* Experience in dealing with multiple systems and currencies.
Soft Skills
* Multi-tasking and time-management skills, with the ability to prioritize tasks. (this is a key requirement)
* Confident and ability to communicate clearly and effectively.
* Excellent analytical and problem-solving skills.
* Highly organized and detail oriented.
* Good understanding of the VAT and reverse charges.
The role is full time based on the working hours of 9-6 /Monday -Friday in the our newly reburnished offices based in West London. #J-18808-Ljbffr