Company description:
A rewarding place to work. At Rathbones, We invest in everyone's tomorrow – that includes our people. We are always looking for future talent, and we can help you build a rewarding career with clear paths to progression and the opportunity to share in the success of our business.
Job description:
Job Title: PA
Department: RIM
Location: Bournemouth
Contract Type: 12 month secondment / 12 month fixed term contract
The Role
To provide a range of efficient, effective and confidential executive support services to assist the Regional Director to carry out their role within the Group.
Outcomes of the Role
· Diary management?– managing conflicting demands, recognising the importance and relevance of meetings and the ability to prioritise.Booking both internal meetings and client reviews
· Taking minutes, drafting presentations for internal audiences, collating contributions from direct reports and other submitters.
· Provide a range of administrative support services including creating and maintenance of management information, spreadsheets and databases, as well as drafting client correspondence on a regular basis
· Arranging travel and accommodation
· Proactive and effective email management
· Regular client liaison
· Meeting preparation for internal and client meetings
· Dissemination of information to relevant parts of the region
· Working with the office heads on a regional level and also other regional heads and their EAs, as well as the business management team
· Working with a team of secretaries in Bournemouth and helping to provide holiday cover where necessary
Knowledge & Experience
· Prior experience in an assistant or secretary role
· Proficient in Excel, Word, PowerPoint, MS Teams
· Excellent attention to detail and accuracy
· Excellent time management and organisation skills
· Able to build relationships, navigate politics and be confident with talking to clients on the telephone
· Able to use initiative, set own objectives and targets and commit to the delivery of these
· Must be discreet and comfortable dealing with confidential information
· Broad knowledge of Executive’s business area and Rathbones overall (once in role)
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