Job Title:
HR & Reward Administrator
Location:
Kingwells Aberdeen
Hours:
37.5 hours per week (7.5 hours per day)
Start Date:
As soon as possible
About the Role
We are seeking an organised and detail-oriented
HR & Reward Administrator
to provide high-quality administrative and analytical support to the UK Business Unit's Reward and Benefits team. You will play a key role in ensuring accurate data management, confidential communications, and efficient day-to-day administration of employee benefits, payroll, and compensation processes.
This role is based in Aberdeen at Upper Denburn House and reports to the Senior Manager – Total Reward.
Key Responsibilities
* Ensure all activities are conducted safely and in compliance with regulatory requirements and HSES procedures.
* Provide administrative support for UKBU employee benefits, including acting as the focal point for data within the UK benefits portal and liaising with external providers.
* Manage reward and payroll shared inboxes, responding to queries and escalating when necessary.
* Support the Senior Payroll Adviser with monthly and year-end payroll processes, including analysis and checks.
* Assist the Senior Reward Adviser with compensation activities, recruitment, benefits administration, benchmarking, and leavers calculations.
* Coordinate pension governance meetings and financial wellbeing initiatives.
* Review, document, and maintain reward processes, working with stakeholders for input.
* Support absence management processes in collaboration with HR Operations and Payroll.
* Conduct regular data audits and maintain HRIS and employee benefits portal accuracy.
* Prepare reward and benefits analytics, dashboards, and reporting.
* Provide general HR support to the Reward team as required.
Critical Skills & Qualifications
* Proven experience in HR administration.
* Highly organised with strong numeracy and problem-solving skills.
* Demonstrates integrity, ethics, and attention to detail.
* Ability to handle sensitive information with the utmost confidentiality.
* Strong communication skills, both written and verbal, with professional stakeholder engagement.
* Self-motivated with a positive, proactive attitude.
* IT literate, including advanced Microsoft Word, Excel (including formulas and pivot tables), and PowerPoint.
* Experience with HR systems such as SuccessFactors or SAP HRIS is advantageous.
* Awareness of HSEQ policies, business management systems, and company values.
* Ability to work under pressure, meet deadlines, and remain professional in challenging situations.
Ethics & Compliance
All activities and behaviors must comply with company Ethics and Compliance policies, and completion of any mandatory compliance training is required.