JOB OVERVIEW
We have a fantastic new job opportunity for a Legal Assistant / Conveyancing Department Administratorwho has excellent administrative, communication, customer service, organisational and time-management skills.
Working as a Legal Assistant / Conveyancing Department Administrator you will be integral to the success of the business, providing the Lawyers with essential and pro-active support.
As the Legal Assistant / Conveyancing Department Administrator you will experience a high volume of administrative tasks and in return will benefit from working alongside an experienced Partner and a friendly and supportive team where each individual is encouraged to strive to fulfil their individual professional development goals, within a firm who put their client’s needs at the heart of what they do.
APPLY TODAY
If this job looks like your ideal position, then please send in your CV as soon as possible for our Recruitment Team to review.
DUTIES
Your duties as a Legal Assistant / Conveyancing Department Administrator include:
1. Assisting with a varied caseload of residential property transactions, including sales and purchases, re-mortgages and transfers of equity from initial instruction to post-completion
2. Being that all important first point of contact for the firm’s clients, taking initial enquiries over the telephone and face to face and providing an estimate of costs to the client
3. Assisting with telephone calls from clients and third parties
4. Updating clients and third parties on the progress of each case
5. Opening electronic files following receipt of instructions from the client. The practice is in the process of working towards achieving a paperless office
6. Maintaining electronic and physical files so they remain up to date
7. Issuing contract packs
8. Ordering Land Registry documents
9. Ordering searches
10. Preparing exchange and completion letters
11. Dealing with pre-completion searches
12. Setting up completions
13. Assisting the team to achieve completion targets
14. Opening and scanning in post for the office
15. Maintaining adequate supplies and resources for the office
CANDIDATE REQUIREMENTS
Desirable qualifications, skills and experience:
16. Have recent knowledge and experience working within a conveyancing department
17. Have strong communication and client care skills to ensure clients receive an efficient, reliable and friendly service over the telephone, in written correspondence and face to face
18. Be conscientious, loyal and committed with a strong work ethic
19. Demonstrate initiative and be flexible and proactive in support to the department and the wider office team
20. Be a team player but also be able to work autonomously
21. Be highly organised and methodical to prioritise and manage own workload, whilst maintaining attention to detail under time pressures
22. Have a working knowledge of a case management system
23. Have a strong working knowledge of Microsoft Office
24. Have excellent typing skills
25. Be willing to cover other offices if required
BENEFITS
26. Quality training and supervision
27. Career progression
28. A monthly flexi time allowance
29. Annual leave with increments based on length of service
30. A competitive salary and annual salary reviews
31. A great work-life balance and supportive culture
32. Optional salary exchange for Workplace Pension Scheme and increased employer pension contributions above minimum rate
33. Private medical insurance
34. Employee discounts
35. Annual flu vaccinations (optional)
36. Corporate eye care scheme