Job overview
We are looking for a proactive person with administrative experience to join a friendly team as part of the integrated Breast Service. The role will provide secretarial support to the management of the Breast Screening Programmes in both East and West Sussex.
Main duties of the job
Provide an efficient, effective medical secretarial service to the Breast Screening Department, supporting the service with Quality Management Systems and working closely with the Quality and Improvement Manager to deliver a safe and effective Quality Management system for the service.
Use the National Breast Screening Service database and CRIS system to ensure that the service runs in accordance with policy.
Manage the ordering of consumables/non consumables in the Screening Service, regularly ensuring we have a sufficient supply. Reviewing the contracts, ensuring you communicate when they are up for renewal and working with internal and external services to extend or renew contracts whilst keeping master copies up to date.
To support the increase in very high risk referrals. To undertake audits and failsafe checks to meet the national standards.
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.
Candidate Pack
Detailed job description and main responsibilities
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
If you are applying using a Graduate visa as your right to work, you must have a minimum of 18 months remaining on your visa at time of application.
Please see attached document for job description and a detailed breakdown in main responsibilities.
Person specification
Experience/Qualifcations
Essential criteria
1. ensive secretarial and administrative experience in a medical environment.
2. Experience of working with quality management systems/quality assurance
3. Experience of dealing with the general public
4. English and Maths GCSE or equivalent.
5. Knowledge of Teams, Windows & Office.
Desirable criteria
6. Experience of bespoke Breast Screening Computer System (NBSS)
7. Previous experience in the NHS or in a related field
Skills
Essential criteria
8. Communication skills – ability to communicate
9. Good organisational skills - with examples
Desirable criteria
10. Evidence of organising meetings and minute taking.
People Management and Development
Essential criteria
11. Ability to pass on skills and knowledge to others
Specific requirements
Essential criteria
12. Evidence in interview and on application form of setting up and undertaking audits
Equality, Diversity and Inclusion
Essential criteria
13. Evidence of having undertaken own development to improve understanding of equalities issues
14. Evidence of having championed diversity in previous roles (as appropriate to role).
Important information for applicants:
A Note on AI Use in Applications
We value the individuality and authenticity that each candidate brings to the application process. While AI tools are increasingly accessible, we strongly discourage their use in completing your application. Your responses should reflect your own voice, experiences, and motivations—elements that are essential to a fair and accurate evaluation.
Applications that rely heavily on AI-generated content may misrepresent your abilities and could result in your application being rejected. We encourage you to take the time to present your genuine self, as this helps us better understand your potential and ensures a transparent selection process.
Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified.
Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity.
Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.
DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check. We make offers in line with the Rehabilitation of Offenders Act 1975.
Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigrations eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.
UHSussex reserves the right to close the role early if we receive a high volume of applications