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Band 5 Senior Data Officer
The closing date is 25 February 2026
The post holder will lead the delivery of a high-quality administrative and data service for the Early Phase Oncology Research Delivery team, undertaking delegated responsibilities for study set‑up and auditing active studies. They will coordinate, monitor, and support the implementation of research studies, working closely with internal departments and research networks to meet NIHR national targets, and will be responsible for implementing and maintaining robust data quality processes.
The post is predominantly based at the QE Hospital working on Experimental Cancer Medicine Centre (ECMC) trials. ECMC is a leading UK wide initiative that focuses on advancing the development of new and novel oncology treatments. Funded by both CRUK and NIHR.
Main duties of the job
Communication Skills
* Communicate effectively with personnel involved in clinical trials (CIs, PIs, Co-Investigators, Sponsors, CROs, CRAs, PPI Groups, R&D, Research Nursing staff, pharmacy, imaging).
* Serve as a key contact for maintaining study data integrity.
* Train and audit Data Officer activities and complete delegated study tasks.
* Liaise with the RD&I contact for quality management system administration, including managing document archives.
* Attend and represent the delivery team at national and, where appropriate, international study-related meetings.
Planning and Organisational Skills
* Predict and proactively respond to obstacles in achieving targets, including protocol, funding, or timing changes.
* Establish procedures to ensure protocol adherence and identify, evaluate, and resolve problems.
* Arrange, attend, and transcribe minutes for study feasibility meetings, Site Initiation Visits (SIVs), and other study meetings.
* Prioritise daily workload, respond to urgent issues, and elevate to management as needed.
* Liaise regularly with Clinical Manager/Quality Assurance Manager to align priorities with departmental workload.
Analytical and Judgement Skills
* Collate and provide invoicing information for delegated studies; monitor study invoicing logs and verify study visit/expenses data against protocols and Clinical Trials Agreements (CTAs).
* Collect and report information for consultants/managers (activity data, funding sources, invoicing reports, NIHR yearly metrics).
About us
University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.
Job responsibilities
*Please Note : For a detailed job description for this vacancy, please see attached Job Description*
Person Specification
Qualifications
* *Educated to degree level or relevant subject in relation to Research, IT, business administration or equivalent experience and training
* *Management Certificate or equivalent experience (e.g. NVQ 4 level Management or equivalent knowledge / experience)
Experience
* *Experience of team leadership
* *Evidence of further professional development
* *Evidence of having worked in a clinical research environment
* *To demonstrate understanding of the role and responsibilities of the post
* *Experience of managing and analysing complex research data
* *In-depth knowledge of research study set up and regulatory frameworks.
* *Able to demonstrate knowledge of Research and Research Governance processes
Additional Criteria
* *Full range secretarial /admin / office skills:-
* *Ability to line manage staff
* *Ability to undertake scheduling, data handling, e‑mail, faxing, photocopying, document filing systems (manual and electronic).
* *Excellent verbal communication / negotiating skills to include face to face and telephone skills. To resolve sensitive and non‑routine issues.
* *Ability to deal with conflicting demands
* *Excellent organisational / co‑ordination /work prioritisation skills.
* *Excellent telephone skills / manner
* *Articulate - required to liaise effectively with all staff groups and departments e.g. Consultants, nursing staff, clerical / clinical support staff, managers, sponsors etc.
* *Able to respond professionally on behalf of the department.
* * Demonstrates a sensitive attitude when responding to queries.
* *Able to work alone or in a team, including occasional exposure to conflict.
* *Able to work under pressure and to strict deadlines.
* *Honest and Reliable
* *Demonstrates flexibility
* *Fully conversant with patient confidentiality.
* *Good working knowledge of electronic systems within RD & I
* *Ability to use own initiative
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
University Hospitals Birmingham NHS Foundation Trust
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