Beaverswood is looking to recruit an Assistant Accounts Manager to join its Finance team. This role is a great opportunity for a candidate who is looking to take that next step in their career and really build on their management accounting skills.
The key responsibilities for this role are the day to day running of ledgers, whilst maintaining cash flow, stock recording and completing VAT accounting. The candidate will report into the Head of Finance and will work alongside finance colleagues across the IWS Group.
Beaverswood, based in Wokingham, manufactures innovative products that make the workplace work smarter with a range of visual management products, suitable for lean manufacturing and 5S or any workplace that needs to be safe, productive, and organised. The product range includes labelling and ticketing; document display and signage; waste segregation; shadow boards; specialist impact protection, racking protection, and warehouse safety products. The range is supported by market expertise, marketing, promotional and reseller resources and materials, and aftersales support.
This role is based at Head Office in Wokingham, with the opportunity to work remotely 2 days per week. We are advertising the role as a full-time position; however, we are open to negotiating part time working hours for the right candidate (no less than 30 hours per week).
Responsibilities
General
* Maintain accurate nominal ledgers with back-up for audit trail
* Journal preparation & posting
* Assist with month end accounting including prepayments and accruals
* Assist with yearend audit process
* Maintain a fixed asset register, rental and other contracts for both Beaverswood sites
* Check and process expense claim forms and account for company credit card
* Record and maintain SOPs within Finance function, providing training on these to enable cross cover as appropriate
* General finance duties to ensure the smooth running of the department
Purchase Ledger & Payments
* Create new supplier accounts ensuring 9001 procedures have been completed.
* Accurately matching stock invoices to P/O's and coding overhead invoices and ensuring the correct amount of VAT is processed
* Ensure the purchase team adhere to credit and proforma procedures.
* Post purchase invoices and credit notes in line with agreed processes on Encore, matching to goods received/works orders as appropriate and with reference to monthly budgets
* Manage the aged list of creditors, ensuring monthly supplier statements are reconciled and any queries are dealt with where necessary
* Raising supplier payments on Encore and in the bank.
* Ensuring all bank payments posted into encore on weekly basis.
* Monthly bank reconciliations and management of the different currency accounts
Sales Ledger
* Ensure able to offer cover and support to credit controller.
* Knowledge of how to post and allocate cash receipts
* Knowledge of credit limits, credit control and how to raise appropriate credit notes
Success Management
* Accurate and effective commercial accounting
* Maintenance of auditable documentation trails.
* Engagement with Beaverswood team to ensure projects are dealt with efficiently.
* Demonstrate continuous improvement.
* Review and development of financial systems with Head of Finance
* Build and maintain effective working relationships.
* Maintenance of documentation trails that are fully auditable.
Education/Qualifications
Essential
* Good standard of general education backed by a track record of continuing professional development.
* AAT Level 3 or equivalent
Desirable
* AAT Level 4 or equivalent
Skills, Knowledge & Experience
* Experience of working within a finance environment.
* Experience in an SME / B2B environment.
* Excellent Microsoft Office Package skills, comfortable working with complex excel models.
* Experience and knowledge of ERP Systems (Encore).
* Good understanding of accounting records and double entry bookkeeping.
* Organisation of workflows to ensure timely and accurate data reporting.
* Able to prioritise, develop work schedule, and influence others to achieve results.
* Collaborate effectively with others to ensure business improvements and efficiencies.
* Exemplary communication and supplier/customer engagement skills.
Aptitudes/Attributes
* An analytical mind with a good eye for detail.
* Capable of working to challenging deadlines and managing multiple tasks efficiently
* Self-motivated, hands-on, can-do attitude with attention to detail
* Able to work independently and autonomously
* A result-orientated problem solver
* Establish and maintain effective working relationships, using communication skills.
* Able to work effectively with modern ERP systems.
Package & Benefits
* 38.5 hours per week Monday to Friday
* 25 days holiday (service increment scheme in place)
* Health Care Cash Plan (available from day one)
* Company sick pay support scheme (after completion of probation)
* Employee Assistance Programme (including 1:1 counselling)
* Group Life Assurance - 2x annual salary (after 5 years' service)
* PERKS retailer discount scheme