The Role
As an Executive Assistant, you will be a trusted and dependable support to your senior leader, ensuring they are well-organised, well-prepared, and able to focus on delivering business priorities. This is a practical, hands-on role where attention to detail, responsiveness and a willingness to get involved at every level are key to success.This role requires a practical, highly supportive mindset, with a strong sense of ownership and pride in delivery. You will bring consistency & sound judgement helping to create an environment where people feel comfortable, supported and able to engage openly.
Day-to-day, you’ll take ownership of diary and inbox management, create clarity from complexity, and act as a warm, professional and approachable representative of the leadership team. You’ll bring a calm, solutions-focused approach, while maintaining openness, transparency and collaboration across the business, reflecting the leadership style you support.
Your responsibilities will include:
1. Managing a complex and dynamic diary, balancing priorities and ensuring effective use of time
2. Filtering and prioritising a high volume of email traffic with sound judgement and responsiveness
3. Coordinating meetings, briefings, and travel, ensuring all logistics are handled seamlessly and to a high standard
4. Handling sensitive and confidential information with discretion and care
5. Supporting an open and transparent working style, enabling collaboration and helping others feel comfortable engaging
6. Bringing structure, organisation and focus to a fast-paced environment, ensuring follow-through and attention to detail
7. Acting as a professional and approachable point of contact for a wide range of stakeholders, helping to create positive and effective working relationships
8. Acting as a trusted extension of the leader, representing their style and values through open, transparent and constructive communication
Essential experience of the Executive Assistant:
9. Proven experience supporting a senior leader in a busy, fast-paced environment
10. Strong diary and inbox management skills, with the ability to prioritise effectively and exercise sound judgement
11. Experience handling confidential information with a high level of discretion and professionalism
12. Excellent organisational skills with a disciplined, detail-oriented and reliable approach
13. Strong interpersonal skills, with a warm, approachable and collaborative style that puts others at ease
14. High levels of emotional awareness, with the ability to remain calm, constructive and solution-focused in a variety of situations
15. A proactive, flexible mindset with a willingness to support across a broad range of tasks, maintaining a positive and helpful approach
We value difference and we don’t have a fixed idea when it comes to background or education, provided you can show the required level of experience and willingness to learn then we would like to hear from you.
This role is 37 hours per week based at our Farnborough site. Occasional travel to other QinetiQ and customer sites will be expected.
Why Join QinetiQ?
As we continue to grow into new markets around the world, there’s never been a more exciting time to join QinetiQ. The formula for success is our appetite for innovation and having the courage to take on a wide variety of complex challenges.
As a QinetiQ employee, you’ll experience a unique working environment where teams from different backgrounds, disciplines and experience enjoy collaborating widely and openly as we undertake this exciting and rewarding journey. Through effective teamwork, and pulling together, you’ll get to experience what happens when we all share different perspectives, blend disciplines, and link technologies; constantly discovering new ways of solving complex problems in a diverse and inclusive environment where you can be authentic, feel valued and realise your full potential. Visit our website to read more about our diverse and inclusive workplace culture.
Our Benefits
16. Matched contribution pension scheme, with life assurance
17. Generous holiday allowance, with the option to purchase additional days
18. Options to join Health Cash Plan, Private Medical Insurance and Dental Insurance
19. Employee discount portal: Personal Accident Insurance, Travel Insurance, Restaurants, Cinema Tickets and much more
20. We are proud to support the Armed Forces community by honouring the Armed Forces Covenant and maintaining our Gold Award standard in the Defence Employer Recognition Scheme
21. Volunteering Opportunities - helping charities and local community
Our Recruitment Process:
We want to make sure that our recruitment process is as inclusive as possible and we aspire to bring out the best in our candidates by creating an environment where everyone feels value, heard and supported. If you have a disability or health condition that may affect your performance in certain assessment types, please speak to your Recruiter about potential reasonable adjustments.
Many roles in QinetiQ are subject to national security vetting being completed, applicants who already hold the appropriate level of vetting may be able to transfer it upon appointment. A number of roles are also subject to additional restrictions, which mean factors such as nationality or previous nationalities may affect the roles that you can be employed in.
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