Job overview
Are you a super organised Office Manager with amazing IT skills? Are you looking to be part of a friendly department that has shared lunches, team nights out and even a run club (all of which are opt in/out)!
If so this post could be perfect for you!
We are looking for someone with top notch IT skills, a great telephone manner, people management experience and amazing organisational skills.
Experience of the hospital IT systems would be desirable but training can be provided.
We are based in the new Louisa Martindale Building with excellent facilities including a break room, changing facilities, showers, sea views and tasty food outlets. For those who don't know Brighton it is a fantastic, cosmopolitan city with lots going on and fast links to Gatwick and London.
Main duties of the job
1. Office management based at RSCH
2. Outpatient referral management via eRS
3. Clinic booking management using Careflow for RSCH & PRH
4. Outcoming clinics within Trust time standards
5. Producing/sending clinic letters on G2
6. Day to day Health Rosta management
7. Admin duties including including taking meeting minutes, formatting skills, excel spreadsheets
8. Line management & supervision of admin staff
9. Cross cover for Admin/Pharmacy Support worked during periods of leave. This includes some lifting and handling.
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.
Candidate Pack
Detailed job description and main responsibilities
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
Please see Job Description
10. Office management based at RSCH
11. Clinic booking management using Careflow for RSCH & PRH
12. Outcoming clinics within Trust time standards
13. Producing/sending clinic letters on G2
14. Day to day Health Rosta management
15. Admin duties including including taking meeting minutes, formatting skills, excel spreadsheets
16. Line management & supervision of admin staff
17. Cross cover for Admin/Pharmacy Support worked during periods of leave. This includes some lifting and handling.
Person specification
Office Managment
Essential criteria
18. Excellent IT skills
19. Excellent excel skills
20. Personal Assistant experience
21. Office Managment experience
Desirable criteria
22. Line management experience
23. Careflow booking system experience
24. Health Rosta management
25. Experience of eRS referral management system
Equality, Diversity and Inclusion
Essential criteria
26. Evidence of having championed diversity in previous roles (as appropriate to role).
27. Evidence of having undertaken own development to improve understanding of equalities issues
Important information for applicants:
A Note on AI Use in Applications
We value the individuality and authenticity that each candidate brings to the application process. While AI tools are increasingly accessible, we strongly discourage their use in completing your application. Your responses should reflect your own voice, experiences, and motivations—elements that are essential to a fair and accurate evaluation.
Applications that rely heavily on AI-generated content may misrepresent your abilities and could result in your application being rejected. We encourage you to take the time to present your genuine self, as this helps us better understand your potential and ensures a transparent selection process.
Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified.
Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity.
Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.
DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check. We make offers in line with the Rehabilitation of Offenders Act 1975.
Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigrations eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.
UHSussex reserves the right to close the role early if we receive a high volume of applications