Job Description
As Operations Administrator you will support the day to day site operation through general site, facilities, H&S and compliance activities. You will offer outstanding and organised support in a friendly environment and providing a helpful service.
Shift Pattern: Monday-Friday, 6:00 - 14:00, 14:00-22:00 rotating
Salary: £25,214 per annum
What will you be doing?
1. Monitoring of the H&S Accident portal ensuring any accidents, incidents and near misses are comprehensively reported and actioned
2. Collating of monthly site H&S check information and issue/monitor actions
3. Note taking and issuing of Monthly H&S meeting minutes accurately and follow-up of any actions
4. Booking contractors for remedial works and communicate to site accordingly
5. Issuing of Permit to works when required
6. Managing diary for monthly contractor service/ inspections
7. Requesting quotes for site repairs
8. Scheduling BRC internal audits and communicate to site accordingly
9. Managing and tracking progress of Work requisitions (internal planned works)
10. Manage site inbound and outbound post
11. Managing meeting rooms and catering requirements
12. Site adhoc purchasing for all departments in a cost-effective manner
13. Management of site lockers and coffee fob allocation for colleagues
14. Organising hotels and transport arrangements
15. Support with banking when required
16. Support with any other duties as required from the Management team in a helpful manner
Qualifications
17. Experience of working in an administrative team in a logistics / warehouse environment
18. Ability to communicate in a positive and clear manner both with colleagues and external stakeholders
19. Be a good team worker demonstrating loyalty and commitment to the organisation and team members
20. Professional, approachable and helpful to ensure smooth running of the general operation
21. Knowledge of company procedures and actively demonstrates compliance
22. Ability to plan, organise and prioritise work to deadlines
23. Exceptional attention to detail
24. Develops and drives best practice in all aspects of performance
25. Strong Microsoft Office skills
Additional Information
As part of our drive to make Great Bear a great place to work, we are proud to be an inclusive and diverse organisation where we are committed to employee development and recognising success for hard working performers.
Our dedicated learning and development programmes are open to every employee to give you the opportunity to shape your own future within logistics and continue to work in an environment where team culture thrives.
Our people are the driving force behind our success, which is why we offer a wide range of benefits which include:
26. Annual Leave – 20 days inclusive of bank holidays.
27. Pension scheme – We want colleagues to enjoy a comfortable retirement so we offer agreat contribution of 4% employee and 4% employer.
28. Life Assurance - x2 your annual salary.
29. Wellness – Via our Employee Assistance Programmewe offer immediate access to a confidential telephone counselling and legal information service that operates 24 hours a days, 365 days a year.
30. Eye Care Vouchers – We can provide you with substantial savings with free eye tests and discounts on prescription glasses.
31. Reward & Recognition – We recognise that employees have gone the extra mile via Employee of the Month and Year, special recognition and long service awards.
32. Everyday discounts - Via our benefit platform you will have access to over 50 retailer discounts for everyday savings!