Department: General Mgmt - Office Admin
Location: UK/Basingstoke
Description
To provide effective personal assistant support to the Senior Vice President EMEA Distribution, and administration support to the EMEA Distribution team. This team operates in a fast-moving and dynamic environment across many countries. This role is key to effectively supporting the EMEA Distribution Senior Vice President and the wider team to achieve our business objectives.
Key Responsibilities
PA support to Senior Vice President, EMEA (Distribution)
Admin support for EMEA Distribution Management Team
To provide general administrative support to the business, including:
Measure the activity of the sales team in the CRM and issue dashboard each week
Organise and provide support for key internal and external events as appropriate
Completing presentations and sales tools, market research
Assist with the generation of proposals with the sales staff
Support the sales team with general administration and travel arrangements as required
Assisting with contract management
Maintain and update the distributor database and training database
Receive and process enquiries from technicians at Distributors, who request access to the TechServe tool
Collation of the weekly "whereabouts" file of the team
Assist with PER template process and coordination
Update team file to track status of PER projects each week
Support the team to purchase banknotes for technical evaluation from distributors
Liaise collaboratively between Glory Japan's technical team, EEMEA distributors, sales, and service team to progress and conclude PERs in a timely and effective way
Support the coordination of regular updates to the team and chase outstanding information needed to progress PER
Required Skills, Knowledge & Expertise
Demonstrates the Glory values: Customer delight, integrity, innovation, speed, diversity and respect, teamwork.
Culturally sensitive with the ability to adapt to different cultural influences
Excellent professional written communication skills
Strong organisational skills
Enthusiastic and willing to learn
Team player with a flexible attitude
Ability to take initiative
Numerate and good literacy skills
Confident telephone manner
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Education Level:
Experience in an International role is desirable
Experience working in a corporate office environment in a PA/Team Administrator role
Qualifications:
Desirable PA/Admin related qualifications or willingness to attend course.
A Good standard of education and a University degree are desirable
Job Benefits
BENEFITS:
25 days' holiday a year with the opportunity to buy up to five additional days each year
Competitive Company pension scheme
Staff bonus scheme
Ongoing training and development
Private medical insurance for all employees (enhanced membership can be purchased for other family members)
Life assurance
Income protection scheme
Dental insurance for all employees
Employee assistance programme
Loyalty awards
Employee wellbeing events and Mental Health First Aiders
Employee My Benefits portal offering extensive retail discounts
Opportunity to volunteer for charity work