This range is provided by Safeguard Armour LTD. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
We are seeking a highly diligent, detail orientated Document Administrator to handle all areas of document processing, creation and managenement.
This role is ideal for a methodical and precise individual who finds satisfaction in ensuring complete accuracy in all documentation. You will be responsible for our commercial and operational documents, the reviewing and handling of tender documents, purchase orders, and quotes. The work is process-driven, repetitive and detail-oriented, requiring a high level of focus and a commitment to accuracy.
This position is perfect for someone who enjoys the repetitive, stable and detail orientated nature of administration and documentation, being organised, diligent and enjoy working behinds the scenes to support the team and keep it on course.
Key Responsibilities:
* Review tender system daily for new opportunities and updates.
* Download and compile all relevant documentation for each tender submission.
* Meticulously verify that all submission requirements are met, checking every detail against the tender's stated rules.
* Extract core specifications into a procurement document
* Send new document to suppliers for quotation
Order & Quote Administration:
* Process incoming purchase orders against quotes, ensuring all data, including pricing and product codes, is 100% accurate.
* Prepare customer quotes based on established pricing templates and rules.
* Maintain accurate records of all quotes and orders within our system.
* Operate our ERP/MRP software generating export license documentation, quotes, supplier documentation, and compliance documentation
Document Control:
* Maintain the central repository of all commercial and operational documents, ensuring version control and easy retrieval.
* Organise supplier contracts into folders and versions
* Maintain databases of sales partner documentation, marketing collateral, legal contracts, and planning
* Ensure all internally generated documents (e.g., packing slips, invoices) adhere strictly to company formatting standards.
* Handle the administrative processing of required compliance documents.
Candidate Profile:
* You find genuine satisfaction in methodical, repetitive tasks where accuracy is the primary measure of success.
* An exceptional eye for detail is not just a skill, but a core part of your professional identity.
* You enjoy the stable and repetitive nature of this administrative work
* You have a strong sense of personal accountability for the accuracy and quality of your work.
* You possess the ability to work independently with high focus for sustained periods.
* Proven experience in a role demanding precision, such as administration, compliance, data entry, or a similar field.
* Proficiency with standard office software (e.g., MS Office, G-Suite) is required.
Seniority level
* Entry level
Employment type
* Full-time
Job function
* Administrative
* Industries: Defense and Space Manufacturing
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