Position
Facilities Administrator – Full‑Time, Permanent
Location
Allianz Office – Croydon
About Allianz
At Allianz, we are committed to securing the future of our clients and employees. As a leading global financial services provider, we offer a wide range of insurance and asset management products and services. Our culture is built on trust, collaboration, and innovation, fostering an environment where employees can thrive and make a meaningful impact.
Key Responsibilities
* Maintain the general tidiness of the office, focusing on copy points and the post room.
* Collect, sort, and deliver mail around the office daily.
* Manage outgoing courier items, including same‑day, overnight, or international deliveries.
* Perform reprographics duties such as printing, photocopying, and binding.
* Monitor and replenish stationery, binding, and office supplies.
* Assist with office projects, including re‑configurations and furniture moves.
* Provide ad hoc support to the Reception team.
* Identify and report maintenance issues, overseeing works to completion.
* Assist with contractor work permits and organize access passes.
* Liaise with and supervise external contractors as needed.
* Support joiner/leaver processes, including health and safety training and access pass management.
* Create and issue physical and mobile access passes for employees.
* Assist with loading bay bookings and organize confidential waste collections.
* Support office archiving processes.
* Plan and execute company events, including event production tasks.
* Perform ad hoc off‑site errands, such as post office visits and supplier interactions.
* Embrace AI, machine learning, and analytics for smarter insights.
* Ensure AI readiness by using data governance, security and ethical use standards.
What You Will Bring
* Ability to manage multiple tasks and adapt to changing priorities effectively.
* Strong skills in building effective relationships with diverse groups, fostering collaboration and teamwork.
* Strong client focus with the ability to deliver customer‑centric solutions.
* Demonstrated business judgment with proactive, hands‑on support.
* Flexibility to thrive in fast‑paced, high‑pressure conditions.
* Focus on continuous improvement, taking ownership and initiative in tasks and projects.
* Clear and confident communication and presentation skills, both verbal and written.
* Collaborative teamwork approach with a global perspective, balancing stakeholder needs and cultural awareness.
* Strong sense of accountability and integrity, maintaining confidentiality in all dealings.
* Prior experience in facilities management within a fast‑paced environment.
* Proven ability to operate effectively in a dynamic workspace.
* Good working knowledge of computer software programs such as Word, Excel, and PowerPoint.
Benefits
* Hybrid working model with flexible working hours.
* Access to pension and savings plans and Allianz products.
* Company share purchasing plan.
* Mental health and well‑being programmes.
* Career opportunities within the Allianz Group.
* Comprehensive learning and development offerings, including certifications and professional qualifications.
Why Join Us
If you are a proactive, detail‑oriented individual with a passion for facilities management and a desire to contribute to a dynamic team, we invite you to apply for the Facilities Administrator position at Allianz. Your skills will be valued and development opportunities provided.
Equal Opportunity Employer
Allianz is an equal opportunity employer. We welcome applications regardless of ethnicity, cultural background, age, gender, nationality, religion, social class, disability or sexual orientation or any other characteristics protected under applicable local laws and regulations.
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