The Spire Dunedin Hospital are looking for a health and safety administrator to join the team. Job Purpose: To support the Health and Safety Officer in coordinating and implementing the delivery of Health, Safety and Risk strategies at the facility Assisting the Health and Safety officer in ensuring the provision of high quality and safe care and services at all times. Promote a positive culture of health and safety in the workplace. Overall responsibilities: All administration requirements for the maintenance of the Health & Safety Management System folder Lead for Waste Management and waste audits (temporary/subject to review) Collation of H&S incidents from Datix reports. Trends, near misses, etc. Redirecting of general enquiries that are sent to the Health and Safety Officer, to members of the health and safety team as required. To deal with telephone queries, directing calls to the appropriate H&S person, taking messages or dealing with the enquiry in a professional and efficient manner. Updating local health and safety arrangements / policies as required and distributing throughout the facility. Maintenance of Hospital Wide Action Plan spread sheet, and follow up on outstanding actions as directed by the Health and Safety officer. Administration of the Health &Safety Flash alerts, responding to central health and safety team within the time frame of 7 days and collation of departmental responses. Health & Safety Training - records administrator; assist with course registration, issuing certificates as required. Advise the Health and Safety Officer if actions or risk assessments are not being managed in a timely manner. Take minutes and distribute minutes of all Health and Safety meetings. Including, Water, Fire, Waste management and Safety Representatives meetings. Assisting the Health and Safety Officer in the conducting of quarterly hospital wide health and safety monitoring inspections. Assisting the Health and Safety Officer in ensuring that there are adequate induction health and safety training arrangements (including first day fire safety instruction) in place for staff employed at, or routinely working at the facility, and other staff working at the location. This will include agency staff, consultants and staff employed by consultants. Coordinating or arranging safety training and monitoring training % of mandatory eLearning health and safety related training. Assisting with health and safety questions that arise from internal audits and visits by external enforcement agencies. Additional specific tasks maybe required as directed by the Health & Safety Officer. Who we are looking for: Good standard of secondary education with demonstrable literacy and numeracy skills. IOSH Managing Safely / IOSH Working Safely course At least 3 years administration experience Previous experience working in the healthcare industry or a similar customer orientated organisation. Understanding of Health & Safety and risk issues and legislation Competent user of the MS Office suite of products in order to meet the requirements of the role Ability to understand and manage effectively the impact of competing pressures and conflicting priorities Proactive and able to self-motivate Strong verbal and written communication skills Good interpersonal and team working skills Desirable to have Any health and safety related qualification Able to demonstrate the Spire Healthcare behaviours: Caring is our passion: We put patients at the heart of everything we do Succeeding together: We work together, learn from each other and celebrate success Driving excellence: We stretch ourselves to achieve fantastic results Doing the right thing: We make sound and considered judgements Delivering on our promises: People can trust us to do what we say we’ll do Keeping it simple: We make complex things easier Benefits We offer employed colleagues a competitive salary as well as a comprehensive benefits package which includes but is not limited to: 35 days annual leave inclusive of bank holidays, pro rata Employer and employee contributory pension with flexible retirement options ‘Spire for you’ reward platform - discount and cashback for over 1000 retailers Private medical insurance Life insurance Our Values We are extremely proud of our heritage in private healthcare and of our values as an organisation: Driving clinical excellence Doing the right thing Caring is our passion Keeping it simple Delivering on our promises Succeeding and celebrating together Our people are our difference; its their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart. Closing Date:Closing Date: If we have received sufficient applications, we reserve the right to close this vacancy without further notice, so please submit your application as soon as possible. About Us At Spire Healthcare, caring is our passion. We have been putting patients at the heart of everything we do for over 25 years. We’re committed to looking after people, both patients and staff. We deliver high standards of care to our insured, self-pay and NHS patients across 39 hospitals and 33 clinics, medical centres and consulting rooms. Our successful business is led by an experienced and stable senior management team, we provide the highest quality of care through the latest medical technology, new facilities, and a focus on inspiring leadership and employee development. We have achieved our market leading position because of our Purpose, which is to make a positive difference to peoples lives through outstanding personalised care. Everyone at Spire is aligned to this purpose, which underpins a culture of respect, inclusion, passion and collaboration across our business, enabling us to achieve more than 98% of our hospitals being rated ‘Good’ or ‘Outstanding’ by the Regulators; these are sector leading standards. About the Team For over a century, Spire Dunedin Hospital has played a part in Reading’s history as a first-class medical facility serving its community. We offer fast access to the region’s leading consultants, providing you with personalised treatments and aftercare.