Contract Recruitment Scheduler / Recruitment Administrator
3 Month Contract (inside IR35)
London / Hybrid
Job Overview:
An excellent opportunity has arisen with a global brand for a detail-oriented Recruitment Scheduler to support an established talent acquisition team during a period of growth. The Recruitment Scheduler will be responsible for coordinating interviews, managing candidate communications, and working closely with recruiters, hiring managers, and candidates to ensure a seamless recruitment process.
Role and Responsibilities:
Arrange phone, video, and in-person interviews with candidates and hiring teams, ensuring availability and timeliness
Point of contact for candidates throughout the interview process, providing updates, confirmations, and necessary details
Oversee the scheduling and rescheduling of interviews maintaining accurate calendars for recruiters and interview panels
Ensure interviewers have the necessary candidate resumes, interview guides, and other relevant documents
Provide candidates with all necessary details regarding interview format, location (if in-person), and virtual meeting links
Ensure all interview data and candidate information is accurately recorded in Applicant Tracking Systems (ATS)
Work closely with recruiters, hiring managers, and other internal stakeholders to align schedules and address any last-minute changes
Ensure a positive candidate experience by offering timely support and a clear flow of communication.
Assist with the coordination of recruitment-related events, such as job fairs and interview days.
Essential Skills and Experience:
1-2 years of experience in recruitment coordination, talent acquisition, or a similar role
Proficiency in MS Office Suite (Outlook, Excel, Word), experience with Applicant Tracking Systems (ATS), and video conferencing tools e.g. Microsoft Teams, etc
Strong attention to detail with the ability to juggle multiple schedules and prioritize tasks in a fast-paced environment
Excellent verbal and written communication skills for candidate and internal stakeholder engagement
Ability to work efficiently, manage time effectively, and meet deadlines
Capable of resolving scheduling conflicts and adapting to last-minute changes
Strong interpersonal skills with the ability to work in a team-oriented environment