Job Description
Paralegal and Assistant Company Secretary will support the Legal function with company secretarial, governance, budget management and administrative support across a multinational environment. The role partners closely with internal legal teams, finance, procurement and external advisors to ensure legal entities are accurately maintained, statutory obligations are met and legal processes are executed efficiently and compliantly. The position reports directly to the Company Secretary International Family & Professional Care (IFP) and is an individual contributor.
Location: Hybrid model (remote / office) available for candidates based in the UK.
Key Responsibilities
* Manage legal entity records and support entity changes across the IFP region, working with local legal teams and external counsel under the supervision of the Company Secretary.
* Maintain internal registers, signatory lists and Powers of Attorney, ensuring timely and accurate statutory filings including Companies House submissions.
* Coordinate execution of legal documents, including director signings, notarisation, apostilles and management of DocuSign licences.
* Support Legal budget management by setting up vendors, raising purchase orders, monitoring spend, processing invoices and reporting on budget and legal General Ledger (GL) activity.
* Provide end‑to‑end administration of personal injury claims, liaising with insurers, mills and internal stakeholders while maintaining accurate case records.
* Act as first point of contact for threats of legal action relating to non‑payment of invoices, coordinating with relevant business units to resolve matters.
* Perform initial reviews of non‑standard Non‑Disclosure Agreements (NDA), identifying risk areas for escalation to Legal counsel.
* Deliver additional legal and compliance support including maintenance of standard Purchase Order terms, publication of regulatory statements, audit coordination and response to ad‑hoc legal queries.
Required Qualifications
* Experience working within a multinational or complex company secretarial or legal administrative environment.
* Strong attention to detail with the ability to maintain accurate legal and entity records.
* Proven organisational skills with the ability to manage multiple priorities and deadlines.
* Clear and professional communication skills with sound judgement and escalation awareness.
* Fluency in English.
Preferred Qualifications
* Developing technical knowledge of UK company secretarial practice and statutory compliance.
* Experience supporting legal budget management, procurement processes and vendor coordination.
* Confidence working with legal systems, registers and document execution platforms.
* Proactive, reliable, and process‑driven mindset with a willingness to learn and develop.
Total Benefits
* Competitive pay and benefits.
* Comprehensive health and wellness benefits including private medical insurance, dental cover, and employee assistance programmes.
* Cycle‑to‑work scheme, critical illness cover, travel insurance and defined contribution pension scheme.
* Flexible work schedules and parental leave options tailored to individuals’ needs.
Employment is subject to verification of local policies. This role is available for local candidates already authorised to work in the role’s country only. Kimberly‑Clark will not provide relocation support for this role.
We are a committed equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, age, pregnancy, genetic information, citizenship status or any other characteristic protected by law.
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