Overview
The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world-class university.
We offer a fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more. Find out more about our benefits and join us to become part of something special.
The School of Mechanical, Aerospace and Civil Engineering is seeking to appoint a Project Co-ordinator to work on the EPSRC Micro-network project Airhubs. The project aims to build research capacity to understand what is in particulate matter (PM2.5), its health impacts, and what to do about it. The network will run for two years with online and in-person workshops, sandpits and pilot studies. In this role you will work closely with the Project Lead (Dr Abigail Hathway) to deliver events and support the running of the network. This will include supporting regular leadership meetings, organising events, distributing funding for pilot studies and liaising with the wider leadership team and network members across institutions in the UK. You will be housed in the Research Operations team in the School and will work with the team to seek support when necessary as well as supporting wider tasks within the school when time allows.
Main Duties And Responsibilities
* Provide clerical support to regular team leadership meetings and events including recording minutes for project committees and following up the status of actions.
* Maintain financial records including tracking of budgets and deliverables, communicating these to the leadership team.
* Organise meetings and events both online and in person, providing support in preparation and on the day. This includes identifying suitable venues and technology, arranging food, travel and other tasks.
* Liaise with the leadership team and researchers to report on events.
* Oversee social media and website, updating information regularly with support from the wider project team.
* With support from the wider operations and contracts team, arrange contracts with other institutions to distribute flexible funds.
* Provide support to the leadership team in communicating with funders.
* Maintain records including timesheets and other management information to support reports, deliverables and audits.
* Provide administrative support for export control, signposting to colleagues for advice and guidance.
* Maintain an accurate record of project documentation and information required for auditing by funding bodies.
* Carry out other duties, commensurate with the grade and remit of the post.
Person Specification
Our diverse community of staff and students recognises the unique abilities, backgrounds, and beliefs of all. We foster a culture where everyone belongs and is respected. Even if your past experience doesn’t match perfectly with this role’s criteria, your contribution is valuable, and we encourage you to apply. Please ensure you reference the application criteria in the application statement when you apply.
Essential Or Desirable Criteria
* Educated to degree level (or equivalent experience).
* Experience of arranging conferences or academic workshop-style events.
* Experience of coordinating networks, academic projects or similar.
* Able to liaise and build relationships with people both within and external to the University.
* Experience of working with social media to engage a wide audience.
* Ability to maintain information and documentation effectively.
* Ability to research, collate, organise and edit material for inclusion in reports and social media.
* Ability to manage budgets and maintain financial records.
* Experience/understanding of the UKRI funding environment (Desirable).
Further Information
* Grade: 6
* Salary: 32,080 - 33,951
* Work arrangement: Part Time 14 hours per week. The arrangement can be agreed with the project lead, with at least 7 hours occurring between Wednesday and Friday.
* Duration: 24 months
* Line manager: Project Lead
* Direct reports: Project Lead
* Our website: https://www.sheffield.ac.uk/mac/research/groups/rise
Next steps in the recruitment process
The selection process is planned for Wednesday 24th September and will include an interview and presentation. We will inform candidates of progress during the week commencing 8th September. If you need any support, equipment or adjustments to participate in the recruitment process, contact mac-recruitment@sheffield.ac.uk.
Our Vision and What We Offer
* A minimum of 38 days annual leave (including bank holidays and closure days, pro rata) with the option to purchase more.
* Flexible working opportunities, including hybrid working for some roles.
* Generous pension scheme.
* A wide range of discounts and rewards on shopping, eating out and travel.
* Staff networks for social interaction, peer support and development (e.g., Race Equality, LGBT+, Women’s and Parent’s networks).
* Recognition Awards for exceptional performance.
* Commitment to development with access to learning and mentoring schemes; integrated with our Professional Services Shared Skills Framework.
* Family-friendly policies including paid time off for parenting and caring emergencies, menopause support, fertility treatment support, and more.
More details can be found on our benefits page. We are a Disability Confident Employer. If you have a disability and meet the essential criteria, you will be invited to the next stage of the selection process. Our University Vision outlines our commitment to building a diverse community of staff and students that recognises and values abilities, backgrounds, beliefs and ways of living for everyone.
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