Administrative Assistant
Location: Southend-on-Sea, Essex
Employment Type: Full-Time
Reporting To: Directors / Operations Manager
About GVR Building Services
GVR Building Services is a growing, specialist recruitment provider delivering skilled trades and labour to the construction, aviation, and MOD sectors. We pride ourselves on compliance, reliability, and building long-term client relationships through high-quality service and operational excellence.
Role Overview
We are seeking an experienced Administrative Assistant with a background in a temporary recruitment agency environment. The successful candidate will play a key role in supporting daily operations, managing the full assignment and timesheet process, ensuring strict compliance for aviation and MOD projects, and liaising with clients and finance teams.
This is a fast-paced and varied role requiring strong organisational skills, attention to detail, and the ability to manage multiple priorities effectively.
Key Responsibilities
Assignment & Timesheet Management
Coordinating and managing temporary worker assignments
Processing weekly timesheets accurately and within payroll deadlines
Resolving timesheet queries with clients and candidates
Maintaining accurate assignment records within internal systems
Ensuring smooth onboarding and offboarding processes
Compliance (Aviation & MOD Projects)
Ensuring all candidates meet strict compliance requirements for aviation and MOD contracts
Managing right-to-work checks, references, certifications, and security clearances
Monitoring expiry dates for qualifications and documentation
Maintaining fully auditable digital compliance records
Liaising with clients regarding site-specific compliance requirements
Client & Credit Control Liaison
Acting as a point of contact for client queries
Supporting invoice queries and resolving discrepancies
Assisting with credit control processes and chasing outstanding payments
Maintaining professional and responsive client communication
General Administration
Supporting consultants and management with administrative tasks
Updating CRM and internal databases
Preparing reports and documentation as required
Managing emails, calls, and general office coordination
Assisting with ad hoc operational and business administration duties
Skills & Experience Required
Previous experience within a temporary recruitment agency (essential)
Strong understanding of the temporary assignment lifecycle
Experience managing compliance documentation
Knowledge of aviation and/or MOD compliance processes (desirable but not essential)
Excellent attention to detail and organisational skills
Confident communicator with strong client-facing ability
Competent with Microsoft Office and recruitment CRM systems
Ability to work independently and as part of a team
Proactive and adaptable in a fast-paced environment
Personal Attributes
Highly organised and process-driven
Professional and discreet
Solutions-focused mindset
Strong time management skills
Reliable and accountable
What We Offer
Competitive salary (dependent on experience)
Supportive and professional working environment
Opportunity to work on high-profile aviation and MOD projects
Career development within a growing recruitment business