Contract Details
* Days of Work: Monday to Friday
* Hours of Work: 08.00 - 16.30
* Contract Type: Permanent / 37.5 Hours Per Week
* Salary: Circa £28,200 per annum
* Location: DPD Cardiff, Wentloog Corporate Park, Wentloog Road, Rumney, Cardiff, CF3 2ER
Join us on our journey as we aim to be the UK’s most sustainable delivery company, whilst ensuring our customers continue to receive a world‑class service. You will be in a busy and fast‑paced business with an annual turnover of nearly £2 billion that can offer you great benefits and plenty of opportunities to progress your career. DPD are passionate about creating an environment that is open, ethical, inclusive and socially responsible. Along with job security, the tools to do the job and a competitive salary, you’ll receive fantastic benefits starting on day one, including never working on your birthday ever again.
DPD is a Valuable 500 company and a Disability Confident Employer.
Job Description
To support the regional finance team and operations team by providing an administrative service in the area of depot operations and ensure the processes are maintained to an excellent standard in line with company policy. In this role you will work closely with the Regional Finance Team, Fleet team, P&T team, Payroll team and Depot Quality Manager (where applicable).
Key Tasks/Areas of Responsibility
* Ensuring the day‑to‑day cost reporting for your depot(s) is dealt with in a timely and effective manner
* Weekly payroll management and processing for depots under your remit
* Accurately recording any purchase orders, processing and coding of invoices for external resources
* Keeping the absence management records up to date
* Providing cover and being cross trained with the rest of the finance administration team within the network
* Administer the stocks of uniforms and operational stationery by identifying needs and raising authorised order via the computerised stock ordering system, order other stock as requested and applying cross charges where applicable
* Add all new starters, agency and cover drivers to training platforms
* Administer the complete self‑employed process daily, which includes additional payment processing, stop merging, updating vehicle mileage records and financial reconciliation to depot reports
* Carry out driver licence checks, validate own van driver documentation and forklift truck certificate checks and organise refresher training
* Administering fuel stocks and orders
* Carry out local operational quality audits and maintain operational controls
* Comment on the SOP of vehicles not being used
* Upload compliance and HGV documentation to data studio
* Check that driver‑reported defects have been actioned for fleet vehicles using the defect book and app
* Support completion of employee new‑starter onboarding
* Carry out administrative tasks in relation to absence management
* Draft letters as required in relation to D&G and AMP processes
* Collate information and communicate to HR Admin for processing on HR employee matters (e.g., Maternity, Paternity, Change of Hours, Change of Work Pattern, Leavers)
* Ad hoc duties as required
Qualifications
What we’re looking for:
* Carry out such other duties as may reasonably be requested by the management team
* Strong IT literacy (Microsoft Office / G Suite programmes)
* Proven and demonstrable experience of working in a fast‑paced administrative role ideally gained within the transport industry (but this is not essential)
* Strong analytical skills with an awareness of quality assurance and auditing
* Strong communication skills with a confident telephone manner
* Demonstrate a high level of accuracy, self‑motivation and organisation
* Ability to self‑manage workload and prioritise tasks according to deadlines, importance and urgency
Benefits
Additional Information – About our Benefits
* Holiday trading
* Enhanced maternity and paternity package
* Free life assurance of 4× salary on joining the pension scheme
* Health Kiosks visiting every location
* Vitality at Work
* Free on‑site parking
* Discounted shopping from 100’s of retailers including up to 5% off supermarket shopping
* Milestone days off to celebrate with your family and friends
* For employees who regularly use a screen as part of their job we offer free eye tests and support with the cost of glasses
#J-18808-Ljbffr