What you’ll be doing
?
1. Health and Safety – Central point of contact for all Health and Safety aspects of the business ensuring the business is compliant with regulations and maintaining relationship with external H&S advisor to ensure recommendations/requirements are fulfilled. Maintain ‘Smartsheet’ to ensure all requirements are up to date across the network.
2. Health and Safety – Responsibility for ensuring compliance of Head Office, Retail and Homeworking networks with regular walkarounds/calls with Area Managers/Homeworking managers. Ensure all staff are completing required Health and Safety modules on IHASCO portal.
3. Health and Safety – Keep accurate lists of Fire Marshalls and First Aiders to ensure all up to date and refresher courses booked when required.
4. Portfolio Management – Lead retail store opening/closures to ensure efficient use of time and resource with internal and external stakeholders. Including external project teams / designers / architects and shop fitters.
5. Portfolio Management– Working with the Finance Director assist with lease queries and dealing directly with external property advisors regarding queries on leases within the retail network.
6. Maintenance – Keeping accurate log of maintenance due across both head office and retail network. Liaising with current suppliers to arrange visits to ensure upkeep maintained.
7. Maintenance – React to ad-hoc requests to ensure contractors can visit in a timely manner.
8. Office Management – Main contact for office management including office events, space planning, sub-tenant management
9. Office Management – Responsible for daily opening of head office ensuring office set up appropriately for staff use throughout the day.Superuser of DHL and Royal Mail portals to arrange deliveries to stores.
10. Contract / Supplier Management – Regular review of maintenance, utility providers ensuring value for money and overall standards of work optimised.
11. Budgeting – Responsible for the store and head office property maintenance budgets.
12. Budgeting – Cross checking invoices received and coding to appropriate budget spend. To ensure all relevant invoices are downloaded and work with Purchase Ledger team to ensure all invoice and payments are allocated and matched down for all suppliers.
13. Budgeting - Maintaining appropriate stock levels for refreshments and stationery, ensuring stores are not over-ordering.
14. Compliance – Maintain records for Energy reporting (ESOS, SECR and Group Reporting) and liaise with third parties to produce information required for sign off.
15. General Facilities Management – Managing facilities mailbox to ensure queries are responded to accurately and efficiently.
You will have
Essential
16. Good interpersonal skills to build strong relationships with staff
17. Excellent organisational skills / ability to multi-task.
18. The ability to adhere to strict deadlines and work under pressure
19. Experience of maintaining facilities within a multi-site/retail property portfolio
20. Experience in similar facilities / property management role
21. Knowledge and/or experience of Health & Safety requirements and Risk Assessments
Desirable
22. Previous experience of working within a retail network
Personal Qualities
23. Can-do attitude with willingness to learn new skills
24. Willingness to pick up additional ad-hoc tasks as requested
25. Able to work individually and be proactive, as well as being a team player
26. Able to react quickly and appropriately to changing scenarios
In return you’ll the receive the following:
• Competitive salary
• Opportunity to work for the ‘Best Place to work in Travel’, with like-minded colleagues - in a modern and fun office.
• Company matched pension scheme, we'll match up to 7%
• 25 days holiday, plus bank holidays (increases with length of service)
• Free annual travel insurance (for partner and / or immediate family)
• Free onsite parking (first come first serve)
• Opportunity to travel to Kuoni destinations
• Monthly Perkbox credits (discounted gym membership, free coffees etc)
• Free eye tests
• Cycle to work scheme
• Discounted Holidays and prize draws
Share this job Location
Dorking - One Dorking Office Park
Department
Property
Job Title
Facilities Senior Executive (12 month FTC)
City
Dorking
Country
United Kingdom