Job Description
About the Company
The organisation is a recognised global specialist in facilities management, delivering innovative services to high-profile clients. Its offering spans workplace design, helpdesk services, interim property management, and smart, sustainable building solutions enabled through advanced technology.
Please note that this role is a Fixed Term Contract (Maternity Cover) only.
Key Responsibilities
* Own the design, layout, and overall presentation of bid documents and presentations.
* Manage the end-to-end document and design process for bids and proposals, including timelines, milestones, and document risks.
* Review client RFPs to ensure all document, format, and submission requirements are met.
* Create proposal templates aligned to RFP requirements and internal standards, including bespoke designs where required.
* Compile and format content from multiple contributors into a clear, professional submission.
* Produce tailored graphics and illustrations to support bid content.
* Ensure high-quality layout and formatting, coordinating with external designers for strategic bids where necessary.
* Maintain strict version control and track content status, escalating gaps or risks as required.
* Develop and maintain reusable templates and a central library of bids, proposals, presentations, and infographics.
* Proofread content to ensure accuracy, consistency, and quality.
* Provide administrative support to bid teams, including meeting coordination, minute-taking, and action tracking.
* Support the design of presentation materials and related collateral.
* Collaborate closely with Marketing on campaigns, presentations, capability statements, and social media content.
About You
You will bring:
* Excellent written English and strong verbal communication skills.
* High proficiency in Microsoft Office.
* Intermediate-level experience in Adobe InDesign (essential).
* Strong creativity, design flair, and attention to detail.
* Excellent organisation, planning, and time-management skills.
* At least two years’ experience managing proposal or bid documents, with an understanding of the bid management process.
* Strong layout and design capability, producing professional, contemporary documents and graphics.
* A good understanding of document-focused project management techniques.
* The ability to build effective working relationships with contributors, managers, and stakeholders.
* The ability to work calmly under pressure and manage multiple deadlines.
* A proactive mindset with the confidence to escalate issues appropriately.
* Flexibility to work extended hours by prior arrangement to meet deadlines.
Qualifications
* Degree or equivalent qualification in a relevant subject.
* Proficiency in Adobe InDesign.
* Intermediate-level proficiency in Microsoft PowerPoint.