Job Title: Transport Coordinator Location: Newcastle-Under-Lyme Contract: Permanent Hours: Full-time Reporting to: Transport Manager Job Req: R9129 Summary The Transport Coordinator reports directly to the Transport Manager with a dotted to the Assistant Transport Manager (ATM). The Transport Coordinator is responsible for overseeing and coordinating transportation activities within the organization. This role involves managing the logistics of transporting animal feed, optimizing routes, and ensuring compliance with regulations. The ideal candidate will have strong organizational skills, excellent knowledge of excel is essential as is SAP knowledge, attention to detail, and the ability to communicate effectively with various stakeholders. Key Responsibilities Ensuring compliance and FF procedure followed at all times: Collect and manage all drivers weekly pre-trip check sheets and cleaning records – If correct file them in designated folder if not correct then approach said driver for rectification, repeat offenders must be reported to ATM Compile and complete checks of vehicles serviced using relevant checklist If documentation is missing then you will be required to liaise with relevant service provider to get all paperwork within a 24 hour period Ensure all defects raised are dealt with in a timely manner, escalate to ATM if vehicle needs to be kept off the road for safety reasons. Defects should be recorded on the defect log, with completed signed copy kept in designated folder Arrange repair work with local garage & communicate with ATM Weekly gate-checks of vehicles Checking and filing POD’s each Saturday and end of the month to be archived Create and manage driver declarations – no changes to employment or physical and mental health Escalate all queries to ATM for investigation Populate the driver and vehicle rota – ensure holidays and vehicle repair is accounted for To complete Flexipod (or system that is in place) compliance, guide and coach daily issues direct with the individual, escalate any repeat offenders to ATM Daily reporting of vehicle utilisation in TUS Populate Tachomaster days & overall software housekeeping Populate the daily tier accountability boards for both logistics and production and attend the meeting Feedback positive news and concerns Print overtime sheets monthly for the drivers to complete To check, print and clip together the plan for next day, highlighting any reloads and safety instructions needed for the driver To accurately raise a purchase order Track purchase orders and liaise with third party companies to ensure paperwork received in a timely manner First line of communication for drivers – independent daily problem solving, directions, complaints Ensure appropriate escalation for major concerns Ensure transport planning software is updated following and ‘on the day’ changes to the logistics schedule Scribing driver interviews – ensuring discretion and confidentiality at all times Work within the Company Environmental/Energy Management system to ensure both internal and external standards are met (ISO 14001/50001) To complete integrum with Hazards and behavioural observations. Skills And Experience Required Positive and engaging personality Organised and methodical Analytical mind-set Confident in engaging with drivers Can do attitude Rises to a challenge Attention to detail Good communication skills Able to stay calm under pressure Team Player KPI Focused & driven Flexibility in hours will be required as circumstances dictate, including weekend working Confident in understanding and writing English Vehicle Scheduling Knowledge Understanding of drivers hours Vehicle telemetry Comprehensive IT experience – Excell, SAP, Outlook, Flexipod, Ortec, Tachomaster, TUS Problem solving, stakeholder management and escalating concerns Good UK Geographical Knowledge Good People & Communication skills About ForFarmers Do you ever stop to wonder where your Sunday morning poached egg came from? Or the milk in your cafè latte? Or what about the sausage and bacon served with full English? It will come as no surprise to you that the animals which produce these products need to eat themselves too. And that’s where ForFarmers comes into the equation. ForFarmers produces feed for cattle, pigs and poultry in both conventional and organic livestock farming. And that probably sounds a great deal simpler than it actually is. Make no mistake: an awful lot of knowledge, research and innovation has gone into one of those seemingly simple-looking chunks of animal feed. And these are the kind of things we, as a company, invest a great deal in. What are the benefits of working for ForFarmers UK? Employee Assistance Programme (offering support on a range of topics) On site parking Private Medical Insurance Generous holiday allowance (35 days inc of bank holidays) Options to enhance your pension after 12 months service (increased employer contributions) Opportunities to grow personally and develop within the business Cycle to work scheme B&Q Trade card offering 10% discounts in-store and online And much more! Applications We value diversity in our workplace and welcome enquiries from everyone. To apply for this position please see our website Vacancies | Working at ForFarmers. Candidates wishing to apply who would require sponsorship can determine the likelihood of obtaining a Certificate of Sponsorship for the role by assessing their circumstances against the relevant criteria on the Gov.UK website. Please make us aware if your need any reasonable adjustments to participate in this process. We encourage you to submit your application as early as possible and not wait until the published closing date as this can vary. What is ForFarmers’ job application process? Interested in the vacancy above? Click apply to begin you application! We will ask you to upload your Cover Letter and CV (in one file) and provide us with some personal details too. We will subsequently contact you to inform you whether or not we will be progressing your application. ForFarmers UK Limited Horizon House, Fred Castle Way, Rougham Industrial Estate, Rougham, Bury St Edmunds, IP30 9ND