Job overview
This is an exciting opportunity for a proactive and organised individual to lead the operational, financial, and workforce aspects of undergraduate medical education. You will join our placement team and work at the intersection of education and workforce planning, ensuring sustainable teaching capacity and supporting consultant engagement.
Main duties of the job
MAIN DUTIES
Education Administration
·Facilitate undergraduate placements with the Whittington Undergraduate Placement office in line with UCL SLA requirements
·Liaise with clinical and academic staff to ensure high-quality teaching delivery
·Contribute to student induction, scheduling, records management, and feedback systems
·Support quality assurance and reporting for placements and educational delivery
·Lead on the coordination and development of programmes to enhance local teaching such as clinical teaching fellows, midwifery tutors and inter professional teaching activities
Financial Management
·Monitor and manage the undergraduate placement tariff income and expenditure
·Prepare financial reports and forecasts in collaboration with Trust finance teams
·Oversee budgets related to teaching delivery, staffing, and student support activities
·Ensure compliance with financial controls and audit processes
·Actively explore and increase income from teaching opportunities
Medical Workforce and Engagement
·Work with medical workforce teams to align consultant job plans with undergraduate teaching commitments
·Maintain records of consultant teaching activity and input to annual job planning cycles
·Support recognition of educational activity in consultant appraisals and job plans
Working for our organisation
Whittington Health serves a richly diverse population and works hard to ensure that all our services are fair and equally accessible to everyone. Nowhere is this more obvious than in the way we look after our staff. We aim to employ a workforce which is as representative as possible of this population, so we are open to the value of differences in age, disability, gender, marital status, pregnancy and maternity, race, sexual orientation, and religion or belief. The Trust believes that as a public sector organisation we have an obligation to have recruitment, training, promotion and other formal employment policies and procedures that are sensitive to these differences. We think that by doing so, we are better able to treat our patients as well as being a better place to work.
Detailed job description and main responsibilities
The post-holder will play a crucial role in coordinating the operational, educational, financial, and workforce-related aspects of the Trust’s undergraduate education delivery under the UCL Service Level Agreement (SLA). This role sits at the intersection of medical education and strategic workforce planning, supporting consultant engagement and job planning around teaching activity.
MAIN DUTIES
Education Administration
·Facilitate undergraduate placements with the Whittington Undergraduate Placement office in line with UCL SLA requirements
·Liaise with clinical and academic staff to ensure high-quality teaching delivery
·Contribute to student induction, scheduling, records management, and feedback systems
·Support quality assurance and reporting for placements and educational delivery
·Lead on the coordination and development of programmes to enhance local teaching such as clinical teaching fellows, midwifery tutors and inter professional teaching activities
Financial Management
·Monitor and manage the undergraduate placement tariff income and expenditure
·Prepare financial reports and forecasts in collaboration with Trust finance teams
·Oversee budgets related to teaching delivery, staffing, and student support activities
·Ensure compliance with financial controls and audit processes
·Actively explore and increase income from teaching opportunities
Medical Workforce and Engagement
·Work with medical workforce teams to align consultant job plans with undergraduate teaching commitments
·Maintain records of consultant teaching activity and input to annual job planning cycles
·Support recognition of educational activity in consultant appraisals and job plans
·Coordinate with Clinical Directors and Medical Education leads to ensure sustainable teaching capacity
·Provide data and analytics on teaching workload across specialties
Person specification
Education / Qualifications
Essential criteria
1. Degree or equivalent level of education or experience
2. Evidence of ongoing professional development
Desirable criteria
3. Management or finance qualification (e.g. PRINCE2, AAT, CIPD, etc.)
4. Education-related training or qualification
Skills & Abilities
Essential criteria
5. Excellent organisational and time management skills
6. Strong interpersonal and communication skills
7. Ability to analyse and present data and reports
8. Proficient in Microsoft Office (Excel, Word, PowerPoint
9. Ability to prioritise and manage competing demands
10. Attention to detail and high degree of accuracy
Desirable criteria
11. Experience of using ESR, Health Roster or finance systems
12. Ability to develop and deliver presentations
Knowledge & Experience
Essential criteria
13. Experience in managing or coordinating administrative services, preferably in an education, NHS, or similar setting
14. Experience working with financial or budgetary processes
15. Understanding of workforce planning and job planning processes
16. Experience of working with internal and external stakeholders
17. Experience of data management and report production
Desirable criteria
18. Knowledge of undergraduate medical education frameworks
19. Understanding of NHS education tariffs and funding
Personal qualities
Essential criteria
20. Professional and proactive approach
21. Able to work independently and as part of a team
22. Flexible and adaptable
23. Commitment to equality, diversity, and inclusion
24. Approachable and diplomatic in communication
Desirable criteria
25. Interest in medical education and service development
Other
Essential criteria
26. Commitment to personal and professional development
SAFEGUARDING CHILDREN AND ADULTS
To comply with the Trust’s Safeguarding Children and Adults policies, procedures and protocols. All individual members of staff (paid or unpaid) have a duty to safeguard and promote the welfare of children, young people and vulnerable adults This will require you to:
27. Ensure you are familiar with and comply with the London Child Protection Procedures and protocols for promoting and safeguarding the welfare of children and young people.
28. Ensure you are familiar and comply with the London Multi Agency Safeguarding Vulnerable Adults Pan London Procedures.
29. Ensure you are familiar and comply with local protocols and systems for information sharing.
30. Know the appropriate contact numbers and required reporting lines.
31. Participate in required training and supervision.
32. Comply with required professional boundaries and codes of conduct
Whittington Health is committed to safeguarding all children and vulnerable adults and expects all staff and volunteers to share this commitment.