This is an exciting opportunity to join NHS Greater Glasgow and Clyde, one of the largest NHS organisations in the UK, where you will play a key role in supporting vital Pharmacy Services. As a Pharmacy Administrator within the Education and Training team, you will contribute directly to the delivery of high-quality, patient-focused care by ensuring the smooth running of administrative processes. You will work in a collaborative, supportive environment that values professionalism, flexibility and continuous improvement. This role offers variety, responsibility and the chance to build strong working relationships across a large and complex organisation. With access to training and development, this position is ideal for a motivated individual looking to further their career within the NHS.
Duration, Location, and Working Pattern
* Part‑Time, Permanent
* Base Location: Clarkston Court
* Shift Pattern: TBC
Key responsibilities
* Provide comprehensive, confidential administrative and secretarial support to the Pharmacy Services Education and Training team
* Organise and coordinate meetings and training events, including booking venues and preparing documentation
* Prepare agendas, collate papers, take minutes and ensure actions are followed up promptly
* Manage diaries, communications and act as the first point of contact for telephone, email and face‑to‑face enquiries
* Maintain accurate records and update HR systems, including SSTS and eESS
* Liaise effectively with internal departments, external partners and stakeholders at all levels
* Support the monitoring and progress of training programmes and projects, ensuring deadlines are met
Knowledge, training, qualifications and/or experience required to do the job
* HNC/SVQ III in Secretarial Studies/Business Administration or equivalent experience
* Proficiency in Microsoft Office packages with ECDL or equivalent qualification or experience
* Proven experience in an administrative or project support role within a busy office environment
* Excellent organisational skills with the ability to prioritise and manage a varied workload
* Strong communication and interpersonal skills with the ability to build relationships across all levels
* Ability to work independently using initiative while also contributing effectively as part of a team
* Flexible approach with the ability to handle sensitive information with discretion and professionalism
What we offer
* A minimum of 27 days annual leave, increasing with length of service, plus public holidays
* Membership of the NHS Pension Scheme, including life insurance benefits
* Salary Sacrifice Car Benefit Scheme
* Development opportunities including study bursaries, e‑learning and classroom‑based courses
* Enhanced pay for working public holidays
* NHS discounts on a wide range of goods and services
* Confidential employee support and assistance, including counselling and psychological therapies
NHS Greater Glasgow and Clyde recognises the importance of work‑life balance and is committed to offering a range of flexible working options where service needs allow. For roles where less than full‑time hours can be accommodated, and where the tenure is listed as "various", we encourage applications from individuals seeking flexible working arrangements. Flexible working will be included as a topic for discussion during the recruitment process.
NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We are committed to promoting equality, diversity and inclusion and are proud of the diverse workforce we employ.
By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We welcome applications from across the Armed Forces Community and recognise military skills, experience and qualifications throughout the recruitment and selection process.
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