Overview
We’re the Pension Protection Fund. We protect millions of people in the UK who belong to defined benefit pension schemes. When these schemes fail, we’re ready to help. We do this by paying our members, by charging a levy and by investing sustainably. Our work has a real impact on people’s lives, so we strive to do it well, with integrity and their future in mind.
We are seeking a highly organised, collaborative, and proactive Executive Assistant (EA) to join the CEO Office. This is a pivotal role supporting both the CEO and Chief of Staff (CoS), ensuring their time is used effectively and aligned with strategic priorities. You’ll be at the heart of the organisation, working closely with internal teams and external stakeholders to keep everything running smoothly. You will be the entry point to the CEO Office and will role model the welcoming, can-do, high calibre environment you will become a part of.
Responsibilities
* Own diary management for the CEO and CoS, coordinating with the CEO Office, Stakeholder, and Communications teams to implement prioritisation, scheduling and briefing processes.
* Maintain alignment with organisational priorities and key relationships, helping to evaluate and manage how time is spent across the CEO Office.
* Manage the CEO Office inbox, triage items, draft responses, route items appropriately, and maintain accurate records and filing systems with discretion for highly sensitive information.
* Coordinate complex UK and international travel, including visas, logistics, and hospitality; ensure CEO Office-hosted engagements and visits are delivered to a high standard.
* Process expenses, track spend, manage subscriptions, and maintain the CEO Office SharePoint structure.
Qualifications
* Experience as an Executive Assistant supporting a Chief Executive or C-suite leader in a fast-paced environment with strong prioritisation skills and a track record of delivering long-term priorities alongside day-to-day tasks.
* Excellent communication and organisational skills; ability to build strong, collaborative working relationships.
* Proficient in the full Microsoft Office Suite, with expert-level proficiency in Outlook and strong working knowledge of Word, Excel, and PowerPoint.
Employment details
* Seniority level: Mid-Senior level
* Employment type: Full-time
* Job function: Administrative
Location: Croydon office; we are located across from East Croydon station, with travel/daily commute considerations noted in the role description.
We’re proud to be a Disability Confident Leader. If you have a disability and meet the essential criteria for this role you will be guaranteed an interview. We embrace diverse talent and welcome people with different beliefs, backgrounds and ways of working. No agencies please.
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