Administrator
Location: Loughton, Essex
Salary: 27,000 - 30,000 per annum
Hours: Monday - Friday, 8:30am - 4:30pm
Benefits
* 25 days holiday + bank holidays
* Pension scheme
* Team social events
* On site gym
* Free on site parking
* Private medical cover
* Salary reviews & discretionary bonuses
Are you an organised, detail driven individual with a passion for keeping operations running smoothly? We're looking for a proactive Logistics Administrator to join our client's busy team and support the seamless movement of goods across UK, USA and international operations. In this role, you will work closely with the Operations and Contracts teams to ensure all import and export activities are accurately documented, tracked and delivered on time. This is an excellent opportunity for someone looking to build a strong career in logistics administration within a collaborative and fast paced environment.
Key Responsibilities
Exports
* Book freight in line with lead times, ensuring delivery deadlines are met.
* Create all export documentation including packing lists, labels and customs invoices.
* Maintain and update the export schedule.
* Monitor containers and truck tracking daily, escalating any delays or issues.
* Track and reconcile weighbridge receipts, maintaining accurate spreadsheet records.
Imports
* Manage goods in processes, including stock updates, receipting, import clearances and providing complete documentation to the Accounts team.
* Check supplier paperwork against purchase contracts, ensuring accuracy.
* Liaise with internal and external warehouses to ensure correct receipting of inbound goods.
* Maintain and update the import schedule.
Administrative Duties
* Update the Transport Log and process transport invoices for imports and exports.
* Accurately create, organise and store documentation accessible to wider teams (contracts, shipping docs, GRNs, PODs, approvals).
* Build and maintain strong relationships with freight forwarders and agents to negotiate competitive rates.
* Support logistics operations for both UK and USA business units.
Other Duties
* Monitor the logistics inbox daily.
* Provide cover for other departmental tasks when needed.
* Suggest improvements to systems and processes.
* Carry out ad hoc duties as required by management.
Skills / Experience Required
* Confident using Microsoft applications and general administrative software.
* Highly organised with excellent time management skills and strong attention to detail.
* Able to identify issues and communicate effectively with the Operations Manager.
* Comfortable working both independently and as part of a team.
We are an equal-opportunities employer who values diversity and inclusion. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
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