Job Description
Finance & Operations Manager
Part-time (a total of 24 hours weekly, worked across 3 or 4 days a week)
£32,000 - £38,000 p.a. dependent on experience
We are seeking an experienced, highly organised and detail-oriented Finance & Operations Manager to oversee the gallery’s day-to-day financial administration, artist accounting, bookkeeping processes and operational finance systems. Reports directly to the gallery owner.
Key Responsibilities
Artist Accounting & Reporting
* Prepare financial, sales and inventory reports
* Primary liaison between artist studios and accountants on financial matters.
* Track artist-related, exhibition and production costs, apply deductions and recoupments
Gallery Finance & Bookkeeping
* Manage incoming/outgoing invoices, payments, and supplier processing
* Reconcile bank accounts and maintain accurate records in Xero
* Oversee accounts payable/receivable and monitor VAT deadlines
* Prepare financial information for year-end accounts and audits
* Approve and monitor company card expenditure
Art Fair & Project Finance
* Prepare post-art fair financial reports and profitability analyses.
* Track and maintain cost systems for exhibitions, projects and fairs.
Operations & Administration
* Manage business rates, operational finance obligations, and employee health insurance
* Support gallery administrative systems and procedures
* Assist with special projects and operational initiatives as required
Candidate Profile
* 3–5 years' experience in finance, bookkeeping, operations, or arts administration
* Strong working knowledge of Xero or similar accounting software, with excellent Excel and reporting skills
* Highly organised, detail-oriented, and able to manage multiple deadlines
* Strong communicator, confident liaising with artists, accountants, and external stakeholders
* Experience within a commercial gallery, auction house, or creative business highly desirable
Closing date for applications: 5pm on 1st July
Submit CV and cover letter to work@carlosishikawa.com
Candidates will be required to complete an interview and skills test