Fleet Administrator
Salary: £26,500
Hours: 39 per week, Monday – Thursday 08.00 – 16.30, Friday 08.00 – 15.30
Location: Fully on-site Flitwick
Our client has been trading for over 6 decades and have an opportunity for a Fleet Administrator to join an established team. As a vital member of the team, you will enjoy a diverse range of tasks that ensure the smooth operation of both fleet and factory administration.
Fleet Administration
1. All FORS related document management to maintain Bronze & Silver accreditation
2. FORS Bronze (every 3 years) & Silver Audits (yearly)
3. Vehicle maintenance & repairs scheduling, booking, and filing documentation (12 weekly inspections & Tail Lift Services (LOLER) although book services for 11 weekly).
4. Tacho calibrations – every 2
5. Daily defect checking, sign-off and arranging repairs (Fleetcheck Inspections – Daily or walk round checks form)
6. PCN Payments, Appeals & Logging (Onto the Drivers Hours Spreadsheet & PCN’s tab on spreadsheet)
7. Vehicle Tax – payments & logging annually
8. MOT – arrange and log annually
9. Tacho Calibrations and downloading
10. Tyre Management (3rd Party Supplier)
11. Invoice queries
12. Congestion & Dart Charges – Manage account, auto-pay top-ups & vehicle updates
13. Driver Policy additions/updates
14. Liaise with Drivers/Factory Managers
15. Toolbox talks (Draft and issue) to drivers
16. Bi-annual driver medical checks (Health Questionnaire forms to include eyesight check)
17. Licence checks (Bi-annual & all new starters)
18. Checking monthly fuel receipts
19. Driver’s hours (checking and logging) the weekly hours sheet and adding to “Drivers Hours” spreadsheet, including holidays and sickness
20. Driver training (online and classroom)
21. Giving Drivers information on their driving performance (usually 2 monthly) and end of year
22. File all returned delivery notes from drivers in appropriate folders
23. Scan/File completed Quality Check Sheets
Factory Administration:
Administration of records and scheduling for the following:
24. Fire safety inspection sheets (issuing and filing)
25. Employee training records (arrange training when required and filing certificates)
26. Fire assembly muster list (amending for new starters and leavers)
27. First Aid and Fire Marshall training (arranging and filing certificates)
28. Calibration control documents (arranging and logging)
29. COSHH & risk assessments (logging/updating spreadsheet)
30. Bureau veritas records (arranging visit and logging certificates)
Factory Servicing Schedule
31. Be aware of upcoming inspection/service dates on factory machinery and handling equipment, arrange for contractors to come in within timeframe to avoid non-compliance
32. File corresponding emails in appropriate folder.
33. Scan and file completed documentation electronically and file paper copy in folder
34. Forklift trucks (arranging inspections any ad hoc problems and filing all paperwork
Skills / Experience:
35. Excellent communication skills
36. Computer literate Microsoft Office
37. Conscientious, versatile, with strong attention to detail
38. Administration experience essential
This role is an excellent match for a meticulous and adaptable individual looking to make a significant impact. If you possess the required skills, this position offers a rewarding and fulfilling career path.
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Specialists in Permanent, Temporary and Contract recruitment within a number of niche divisions and industries, including: Commercial, Industrial and Engineering sectors.