Job Description
COMMERCIAL TEAM ADMINISTRATOR - CITY OF LONDON
GKR International has been exclusively retained to lead the search for a Commercial Team Administrator. Our client is a reputable private property company with a portfolio of commercial properties across Central London.
They are looking for an Administrator with commercial real estate experience to join their close-knit team at their offices in the City of London.
As a Commercial Team Administrator you will be working closely in a team of three supporting two Directors with the day-to-day commercial property administration, some PA duties, and assisting with the smooth running of the office.
Contract: Full Time | Permanent
Salary: £45,000 - £50,000 per annum
Location: At their offices in the City of London.
Start Date: May - June 2024. Interviews will take place the week commencing 16th May.
Key responsibilities:
* Dealing with tenant enquiries and liaising with our facilities manager and contractors
* Maintaining property databases
* Raising tenant invoices
* Approving invoices and liaising with accounts
* Chasing arrears
* Coordinate site visits and access for contractors
* Look after service charge account queries and lease enquiries
* Overseeing Health & Safety compliance
* Monitoring tenant starting & leaving site procedures.
* Personal Assistant support to both directors – managing diaries, booking appointments, arranging travel, and preparing agendas for meetings and reports.
* Managing the concierge team, including wages, work schedules & holidays.
* Managing cleaners & ordering cleaning supplies across the portfolio
* Replenishing office stationery and supplies.
* Liaising with IT and phone suppliers.
* Answering the phone and taking messages.
Skills required:
* 5 years + of experience working in a similar administrative role within commercial real estate.
* Excellent administrative skills.
* Excellent communication skills - both written and verbal.
* Be able to Demonstrate a track record of being highly organised and able to work autonomously.
* Proficient in MS Office including excel, word and Outlook
* Professional manner when dealing with tenants
* Friendly, welcoming and approachable
* Excellent attention to detail and able to multi-task.
* Helpful, flexible and proactive.
* IT literate.
Please note this position is based in the office and doesn't offer remote working.
Get in touch with Anu Deb - Director at GKR International to apply today.