Job Title: Repairs Planner / Work Coordinator (Temp to Perm)Location: Manchester – 5 mins from St Peter’s Square
Contract: Temporary (6–7 weeks) – Potential to go permanent
Working Hours: Monday to Friday, 8:00 AM – 5:00 PM (1-hour lunch)
Weekly Hours: 45
Office Requirement: Full-time office-based (potential to WFH Fridays)
About the RoleWe are looking for a proactive and highly organised Repairs Planner / Work Coordinator to join our facilities management team on a temporary-to-permanent basis. Based in Central Manchester, you will play a critical role in planning and coordinating reactive repairs and PPMs (Planned Preventative Maintenance) across multiple sites, with a primary focus on our Leeds University contract.
You’ll work closely with a team of 10 engineers, scheduling jobs, tracking completions, maintaining spreadsheets, and ensuring communication is seamless between stakeholders, engineers, and clients. Experience in FM (Facilities Management) planning is highly desirable.
Key Responsibilities
Plan and schedule reactive repairs and PPMs across multiple sites
Coordinate engineer workloads and monitor job progress through to completion
Liaise with internal teams, subcontractors, and clients to ensure timely delivery of services
Maintain detailed records, spreadsheets, and scheduling databases
Provide updates and reports on outstanding works and performance metrics
Identify and escalate delays, risks, or issues to relevant stakeholders
General administrative support including document handling and communication
Requirements
Minimum 1 year of planning/scheduling experience
Strong knowledge of Microsoft Excel and scheduling tools (e.g., MS Project)
Previous experience planning within Facilities Management or Social Housing
Excellent communication skills, both written and verbal
High attention to detail and strong organisational skills
Ability to work in a fast-paced environment and multitask effectively