Job Overview
We are seeking a dedicated and detail-oriented Administrative Assistant to join our team. This role is essential in providing support to our office operations and ensuring a smooth workflow. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. You will be responsible for managing various administrative tasks while maintaining a professional demeanor in all interactions.
Responsibilities
* Manage front desk operations, including greeting visitors and handling inquiries
* Operate multi-line phone systems to efficiently manage incoming calls
* Perform data entry tasks with accuracy and attention to detail
* Maintain organized filing systems for easy retrieval of documents
* Assist with calendar management, scheduling appointments, and coordinating meetings
* Provide customer support by addressing client needs and resolving issues promptly
* Utilize QuickBooks for bookkeeping and financial record management
* Prepare reports and documents using Microsoft Office and Google Workspace applications
* Conduct proofreading of materials to ensure clarity and correctness
* Support office management tasks, including inventory management and supply ordering
* Demonstrate effective time management skills to prioritize tasks efficiently
Skills
* Proficiency in QuickBooks and Microsoft Office Suite (Word, Excel, PowerPoint)
* Familiarity with Google Workspace applications (Docs, Sheets, Drive)
* Strong clerical experience with a focus on organizational skills
* Excellent customer service skills with a friendly demeanor
* Bilingual abilities are a plus for effective communication with diverse clientele
* Proven experience in administrative roles, including medical or dental receptionist positions
* Strong typing skills with attention to detail for data entry tasks
* Ability to manage multiple priorities while maintaining high-quality work standards
* Knowledge of phone etiquette and professional communication practices
* Experience as a personal assistant is advantageous
We invite you to apply if you are looking for an opportunity to contribute positively to our team while developing your administrative career in a supportive environment.
Job Types: Full-time, Part-time
Pay: £12.21-£13.00 per hour
Expected hours: 20 – 30 per week
Benefits:
* Flexitime
Education:
* Bachelor's (required)
Work Location: In person
Application deadline: 30/08/2025
Expected start date: 01/09/2025