Job Title: Office Coordinator / Administrative Assistant Purpose of the Role To support the smooth running of the head office through day-to-day administrative tasks, coordination of office activities, and providing assistance to staff and management where needed. Key Responsibilities Office Administration Act as the first point of contact for visitors, incoming calls, and general enquiries. Manage post, deliveries, and courier services. Maintain office supplies, stationery, and refreshments. Support with filing, scanning, and maintaining records. Staff Support Assist with scheduling meetings, booking rooms, and preparing agendas/minutes. Help with staff onboarding and inductions (e.g. desk setup, welcome packs). Organise staff travel, accommodation, or expense submissions when required. Facilities & Coordination Report maintenance or IT issues to the relevant service providers. Coordinate cleaners, contractors, or suppliers visiting the office. Help ensure the office environment is tidy, safe, and welcoming. General Support Assist with organising office events, birthdays, or team activities. Support management with ad hoc projects and administrative tasks. Provide cover for colleagues during absence where needed. Skills & Experience Some experience in administration, reception, or customer service (preferred but not essential). Good organisational and time-management skills. Confident with Microsoft Office Clear communicator with a friendly, professional manner. Willingness to learn and take on new tasks. Personal Qualities Positive, can-do attitude. Reliable, punctual, and approachable. Team player who can also work independently. Detail-oriented and proactive in problem-solving.