Job Description
Position Title: Bid Development Co-ordinator
Location: Ipswich Office
Salary: £25,000 – £35,000
Standard Hours: 42.5 hours, 8.00am – 5.00pm from Monday to Friday
Type of Employment: Permanent
Years of relevant experience: 2 years of experience
Desired start date: Immediate start
Role Overview
EPPH Limited are seeking a proactive and detail-oriented Tender & Business Development Coordinator to support our key account and business development teams. EPPH Limited is a mechanical and electrical building services contractor, specialising in the design, installation, and maintenance of HVAC systems, plumbing, facilities management, drainage, and renewable energy technologies such as heat pumps and solar PV.
This role is pivotal in managing tender submissions, maintaining CRM systems, and ensuring smooth coordination across client-facing activities. The successful candidate will work closely with key account managers and Business Development Leads to drive growth and maintain operational excellence. This post is subject to the satisfactory completion of a DBS check, the receipt of satisfactory references and any other statutory checks that are required for the post.
Tender & Business Development Support:
* Assist in the preparation and submission of key account and business development tenders.
* Manage login credentials and access for various tender portals.
* Coordinate with internal stakeholders to gather required documentation and ensure timely submissions.
* Support the production of accurate and competitive quotes for new opportunities.
CRM & Pipeline Management:
* Maintain and update the CRM system with new leads, opportunities, and client interactions.
* Track pipeline progress and generate regular reports for the business development team.
* Ensure data integrity and consistency across all CRM entries.
Key Account Coordination:
* Provide administrative support to Key Account Managers, including scheduling meetings, preparing presentations, and tracking client communications.
* Help compile client feedback and support follow-up actions post-tender or quote submission.
Documentation & Reporting:
* Organise and maintain tender documentation, quotes, and client correspondence.
* Prepare and distribute regular updates and reports on tender progress and business development activities.
Communication & Stakeholder Engagement:
* Act as a liaison between internal teams and external stakeholders during tender processes.
* Ensure clear and timely communication across all parties involved in business development efforts.
Required Qualifications / Expectations / Experience:
* Proven experience in office administration, tender coordination, or a junior business development/sales role.
* Strong organisational and time management skills.
* Confident in engaging with clients and customers at all levels.
* Background in FM contracting, M&E contracting, or working with merchants is desirable.
* Excellent written and verbal communication skills.
* Familiarity with CRM systems and pipeline tracking.
* Ability to work collaboratively with cross-functional teams.
* Experience in preparing quotes quoting and tender documentation is desirable.
Personal Attributes:
* High attention to detail and accuracy.
* Resilient, adaptable and ready to take initiative.
* Able to work effectively under pressure while managing multiple priorities and meet set targets.
* Proficient level of numeracy and IT skills.
* Confident in MS Office (Word, PowerPoint, Excel, Teams.).
* Commercially aware with a focus on delivering value.
* Highly proactive and willing to push on with ideas and new opportunities.
* Proactive team player with a solutions-focused approach.
* Experience in bid process and sales experience.
* Ability to work to time scales.
* Ability to work alone and as part of a small team.
* Full clean driving license.
We Offer:
* Holidays 22 days bank holidays long service leave
* Company pension scheme. Invest in your future!
* Opportunities to progress your career with EPPH
* Collaborative team atmosphere
* Ongoing training and development to support your career growth and expand your skills
* Company bonus scheme
* Private health insurance, including 24/7 online GP service, for employee and their families
* Employee assistance program (EAP) available to you and your family
* Company social events
You will have the opportunity to make a significant impact on our company’s culture and success. APPLY NOW! Take the next step in your career! Submit your CV today.
Contact EPPH Recruitment team for a confidential discussion and visit our website.
EPPH reserves the right to close applications early should a suitable pool of candidates be identified.