By clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda’s Privacy Notice and Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge. Job Description ROLE OBJECTIVE Answering routine correspondences on own initiative, preparing Excel spreadsheets/ PowerPoint presentations as required. Undertake various projects as required by the PS Lead and RA Manager, including arranging Team Building events, booking meetings, finding out information, ordering cards/flowers, ordering stationery, archiving. Liaison with IT helpdesk re hardware requirements or issues, ensuring timely resolution Book external training courses/seminars as required. Working hours are expected to be split 50:50 between PS and RA. KEY ACCOUNTABILITIES OF THE ROLE Provide administrative support to Patient Services Lead UK/IRE, including but not limited to: Schedule Meetings, both internally and externally MRPSP Tracker – provide back up to Patient Services Team relating to changes to PSPs TOV – work with homecare providers and Takeda TOV team to calculate annual TOV for nursing services Manage UK Reports mailbox Update Patient Services Teamsite ensuring relevant documents, links and information available and up to date Manage PS Purchase Requisitions/Purchase Orders with all homecare providers: Calculate PO Value/Spend Projection Timely reconciliation and approval of all monthly homecare invoices Resolve errors and challenge spend as needed Prompt response to homecare queries regarding invoices and payments For FY21, number of PO’s currently stand at 21 with 2 services classified as non-PO. 23 live services (excludes 2 new phlebotomy services and Oncology) Liaise with Finance regarding Accruals for live POs RA Support: Review of HPRA Product Information Schedules and artwork mock-ups as required by team members Review and processing of parallel import notifications received from PLPI holders or Regulatory Authorities Coordinating the monthly 'introduction to Regulatory Affairs' sessions Preparation and submission of CPP applications/arrangement of notorisation and apostille by third party vendor Completion of PSMF Annex H quarterly reviews (data verification exercise) and completion of necessary PRISM/GRACE updates Document uploads to Electronic Document Management System(s) Data entry in to regulatory information management databases Maintenance of local product lists and coordination of periodic cross functional team reviews Maintenance of local trackers (submissions/safety variations) and follow up with team members where gaps are identified Scheduling and recording attendance at training sessions Regulatory invoice coding and reconciliation of invoices vs MHRA and HPRA statements Oversight of HPRA Fee request process Storage of contracts and agreements on LINK/Ariba Management of the LOC RA mailbox LOC/Business Support: Ariba Key User – support business as needed. Part of key user community, respond/support other key users as needed. Knowledge of MDG, Ariba, Coupa Active member of Takeda Administrator/Coordinator team - attend meetings and support/respond to questions raised by the team KEY KNOWLEDGE AND/OR EXPERIENCE NEEDED Well organised and able to work under pressure. Good verbal and written communication. Enthusiasm and initiative. Strong team focus. Results focused. Planning and Organising. Attention to detail/Accuracy. IT Literacy. Experienced administrator with a sound understanding of systems. Locations GBR - Paddington Worker Type Employee Worker Sub-Type Regular Time Type Full time