Role overview
We are looking for a highly organised and proactive Business Operations Coordinator to support the smooth day‑to‑day running of our office while providing administrative support to the CEO and Executive Leadership Team (ELT).
This is a great opportunity for someone at the start of their career who is keen to develop their skills in office operations and business support. You will gain hands‑on experience managing office activities, coordinating diaries, and working closely with senior stakeholders.
What you’ll be doing
Office coordination
* Support the day‑to‑day running of the office, helping to maintain a professional, organised, and welcoming environment.
* Work with the site manager and external suppliers to ensure office services run smoothly.
* Assist with managing office supplies, facilities, and vendor relationships.
* Support health and safety processes and help maintain a safe working environment.
* Act as a friendly first point of contact for visitors and help resolve basic office queries.
* Help organise company events and internal initiatives.
Executive and team support
* Assist with diary management for the CEO and ELT, helping to coordinate meetings and schedules.
* Support the organisation of meetings (both virtual and in‑person), including booking rooms and setting up Microsoft Teams calls.
* Help prepare agendas, presentations, and documents.
* Take notes in meetings where needed and help track follow‑up actions.
Communication and administration
* Build strong working relationships across the business and support communication between teams.
* Provide general administrative support to leadership and wider teams.
* Contribute ideas to improve processes and ways of working.
What we’re looking for
* Some administrative or office experience.
* Good attention to detail and a focus on producing accurate work.
* Confidence using Microsoft Office (Outlook, Word, PowerPoint, Excel) and Microsoft Teams.
* Strong organisational skills and the ability to manage multiple tasks.
* Clear and professional communication skills.
* A proactive approach and willingness to learn.
* A degree in Finance, Business Administration, HR or similar would be advantageous.
Why this role?
This role offers the chance to build a strong foundation in office coordination and executive support, with exposure to senior leaders and the opportunity to develop valuable organisational, communication, and business skills.
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