Lisburn Station, DMS Whittington
Job Summary
About the Defence Infrastructure Organisation
DIO cares about the Defence estate. We are a dynamic organisation that responds to the evolving needs of our military personnel, the way in which they live and work. We are proud to be the expert partner Defence needs for all their infrastructure requirements. From large scale infrastructure to everyday facilities management, our activities focus relentlessly on our customers. We deliver value for money, and consistently innovate to find proactive solutions to meet their needs. We meet our objectives as one team; capable, curious, collaborative and committed.
Regional Delivery (RD)
RD is a large, complex and geographically dispersed operation within the DIO covering circa. 58,000 assets, across over 500 sites and 275,000 Ha of freehold and leasehold estate in the UK and a further 580,000 Ha overseas; with a multitude of £multi-million contracts to manage. We deliver soft and hard FM services - building, maintaining, and servicing – across the majority of MODs built assets in the UK and overseas; hard and soft FM services across MODs Training Estate, including feeding, accommodation, range bookings, targetry support, management of the rural training estate and tenanted estates; administration of UK and Overseas utility contracts, bill payments, and recoveries; and management of the USVF Built Estate comprising c.4503 assets.
The Centre of Excellence (CoE)
The CoE allows Regions to focus on Regional responsibilities by leveraging knowledge from across Regional Delivery and DIO supporting functions to develop better solutions. It will be responsible for cross-cutting activities across our customers and will deliver a programmatic approach to provide enhanced support. It will embed more agile ways of working, develop lean processes and support defining and realising continuous improvement opportunities. The CoE will work across multiple stakeholders to gain insight, share and implement considered Learning from Experience, provide consistent and coherent advice and strategic direction.
This position is advertised at 37 hours per week.
Job Description
We have an exciting role in our Compliance & Safety Team, it is a small team of subject matter experts who are responsible for the development of a life cycle replacement portfolio for critical infrastructure assets across Defence. These are: Fuel, Gas and LPG, Fire, Asbestos, Electrical and Legionella.
The development of the programmes is prepared jointly with the Top Level Bugets (TLBs) and delivered through the Regions. Looking holistically across defence ensures value for money and encourages novel and off the shelf solutions. The portfolio is monitored by the Infrastructure Compliance Committee and the Infrastructure Joint Committee by regular briefings and submissions.
The Compliance Managers provide the expertise, pace and focus to deliver the critical assets portfolio by leading the Interventions Team to carry out validation exercises to ensure that the MOD estate meets statutory and mandatory standards, making critical assets safe and fit for purpose. Will take the lead in carrying out assurance investigations to ensure contractors comply with their contractual obligations and deliver in a consistent manner across the whole estate. The compliance investigations will cover high risk areas such as Asbestos, Electric, Fire, Legionella and Gas Management, Bulk Fuel Installations, MTFI, Environmental/Sustainability etc.
Your role will be to support the development of safety reporting and tools for TLBs. The focus will be to support TLBs development of their programmes of work to ensure a safe and compliant estate. The post holder will be supporting development and improvements in reporting functions, developing access and publishing accurate data.
Your role will include, but not be limited to the following:
* Promote strong working relationships both within the team and with other teams across DIO and MoD.
* Support to development and managing production of key safety reports for the CaS Team, Director RD and TLBs.
* Support the production and development of the Asset Safety Reports to communicate Compliance and Safety of the Defence Built Estate.
* Collection and processing of data related to the Safety programmes across MOD.
* Develop and deliver robust tracking and processes updates across several key compliance and safety areas.
* Develop and maintain progress trackers and Action logs, across Regional Delivery.
* Support engagement with Regional Delivery points of contact and creating cross-functional team networks.
* Encourage engagement with key Stakeholders regarding CaS activities.
* Support the delivery of RD Governance activity.
We have an exciting role in our Compliance & Safety Team, it is a small team of subject matter experts who are responsible for the development of a life cycle replacement portfolio for critical infrastructure assets across Defence. These are: Fuel, Gas and LPG, Fire, Asbestos, Electrical and Legionella.
The development of the programmes is prepared jointly with the Top Level Bugets (TLBs) and delivered through the Regions. Looking holistically across defence ensures value for money and encourages novel and off the shelf solutions. The portfolio is monitored by the Infrastructure Compliance Committee and the Infrastructure Joint Committee by regular briefings and submissions.
The Compliance Managers provide the expertise, pace and focus to deliver the critical assets portfolio by leading the Interventions Team to carry out validation exercises to ensure that the MOD estate meets statutory and mandatory standards, making critical assets safe and fit for purpose. Will take the lead in carrying out assurance investigations to ensure contractors comply with their contractual obligations and deliver in a consistent manner across the whole estate. The compliance investigations will cover high risk areas such as Asbestos, Electric, Fire, Legionella and Gas Management, Bulk Fuel Installations, MTFI, Environmental/Sustainability etc.
Your role will be to support the development of safety reporting and tools for TLBs. The focus will be to support TLBs development of their programmes of work to ensure a safe and compliant estate. The post holder will be supporting development and improvements in reporting functions, developing access and publishing accurate data.
Your role will include, but not be limited to the following:
* Promote strong working relationships both within the team and with other teams across DIO and MoD.
* Support to development and managing production of key safety reports for the CaS Team, Director RD and TLBs.
* Support the production and development of the Asset Safety Reports to communicate Compliance and Safety of the Defence Built Estate.
* Collection and processing of data related to the Safety programmes across MOD.
* Develop and deliver robust tracking and processes updates across several key compliance and safety areas.
* Develop and maintain progress trackers and Action logs, across Regional Delivery.
* Support engagement with Regional Delivery points of contact and creating cross-functional team networks.
* Encourage engagement with key Stakeholders regarding CaS activities.
* Support the delivery of RD Governance activity.
Person specification
The successful candidate must be able to demonstrate their experience and skills against the following essential criteria:
* Demonstrate experience of developing reporting based on several sources of information, able to analyse data to determine trend analysis.
* Demonstrate experience of engagement, face to face and written basis, with a wide range of stakeholders including Senior Management.
* Demonstrate experience of working on own initiative have great organisational skills and be pro-active in their role.
* Extensive experience of working with Microsoft Office 365, Word, Excel, Power Point and Power Apps.
Behaviours
We'll assess you against these behaviours during the selection process:
* Changing and Improving
* Delivering at Pace
* Communicating and Influencing
* Making Effective Decisions
* Working Together
We only ask for evidence of these behaviours on your application form:
* Changing and Improving
* Delivering at Pace
Alongside your salary of £36,530, Ministry of Defence contributes £10,582 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
* Learning and development tailored to your role
* An environment with flexible working options
* A culture encouraging inclusion and diversity
* A Civil Service pension with an employer contribution of 28.97%
Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.
Candidates will be required to provide a statement of suitability. (250 Word count)
At sift, you will be assessed against your CV, Personal Statement and the following behaviours:
* Changing and Improving
* Delivering at Pace
In the event of a large amount of applications, the sift will be completed against the Delivery at Pace behaviour only.
Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.
At Interview, You Will Be Assessed Against The Following
* Delivering at Pace
* Communicating and Influencing
* Making Effective Decisions
* Working Together
The sift will be the w/c 18 Aug 25 and the Interviews, will be held in person w/c 26 Aug 25 at Lisburn Station and DMS Whittington (These dates are subject to change).
The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.
The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk.
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
Feedback will only be provided if you attend an interview or assessment.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This Job Is Broadly Open To The Following Groups
* UK nationals
* nationals of the Republic of Ireland
* nationals of Commonwealth countries who have the right to work in the UK
* nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
* nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
* individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
* Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
Northern Ireland
For jobs based in Northern Ireland, applications are welcome from all sectors of the community, but members from the Roman Catholic community are particularly welcomed, as this group is currently underrepresented in our workforce.
For jobs based in Northern Ireland, applications are welcome from all sectors of the community, but members from the Roman Catholic community are particularly welcomed, as this group is currently underrepresented in our workforce.
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job Contact
* Name : Andrea McMahon
* Email : andrea.mcmahon942@mod.gov.uk
Recruitment team
* Email : DBSCivPers-Resourcingteam3@mod.gov.uk
Further information
Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk. #J-18808-Ljbffr