AfC Band 4 (pro rata) plus a High Secure Environmental Allowance of £1,750.47 per annum (pro rata)
Hours – 28.8 hours a week
Contract Duration – Permanent
Post Details – We are seeking an experienced and highly organised individual to join our Clinical Administration Team, where you will provide comprehensive secretarial and administrative support to the Nursing Directorate. This is a varied and rewarding position, offering the opportunity to play a key role in supporting departmental projects and ensuring the smooth running of day-to-day operations.
Key Responsibilities
* Deliver a full secretarial and administrative service to the Nursing Directorate, supporting departmental projects and initiatives including absence management and performance targets.
* Manage and maintain files and computerised records across systems such as SSTS, RiO, and Optima eRostering.
* Organise and schedule meetings, prepare agendas, take minutes, and produce reports as required.
* Provide secretarial support to senior staff, including the Business Development Manager and other key roles within the directorate.
* Offer reception cover during breaks and periods of absence, ensuring a seamless service at all times.
Experience
The ideal candidate will have proven experience in a secretarial or administrative role within a fast‑paced environment. They will demonstrate exceptional organisational and time‑management skills, with the ability to manage competing priorities effectively and work to tight deadlines.
Closing Date – The closing date for applications is 4th June 2026. For an informal discussion please contact Alison Buchanan, Business Development Manager on 07811721755.
If you have any queries or require assistance regarding the application form or recruitment process, please contact the HR Team on tsh.jobs@nhs.scot to discuss your requirements.
We anticipate a high level of interest in this position therefore we may close the vacancy prior to the closing date once a sufficient amount of applications are received. Please ensure you complete and submit your online application at an early stage to avoid disappointment.
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. NHS Scotland welcomes applications from all sections of society. It should be noted that the State Hospital is a high secure hospital and the current organisational position based on a risk assessment is that we welcome applications from people under the age of 18 for non‑clinical roles however to be eligible for a clinical role applicants should be 18 years and older. Should you have any questions in relation to this please contact TSH.Jobs@nhs.scot.
Right to Work
To work in the UK, you must have valid permission granted by UK Visas and Immigration. NHS Scotland Boards check this as part of pre‑employment checks, which can be evidenced through visas or settled/pre‑settled status. For details, visit the GOV.UK website. Some posts may allow sponsorship under the Skilled Worker or Health & Care Worker visa, but only if the employer is a licensed sponsor and the role meets salary thresholds. Please note: The State Hospital is NOT licensed to issue certificates of sponsorship. Applicants must already have the right to work in the UK without requiring sponsorship. It is essential that you confirm your right to work before applying.
Artificial Intelligence
Candidates should provide responses that are accurate, authentic, and reflective of their own knowledge, skills, and experience. The use of artificial intelligence (AI) or other tools to assist in drafting responses is permitted, provided that all information is factual, verifiable, and can be supported by evidence if requested. By submitting your application, you confirm that your answers are truthful and represent your personal experience. Any misleading or fabricated content may result in your application being withdrawn from the recruitment process.
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