Legal Secretary / Assistant - Property Department
Location: Chelmsford Employment Type: Full-time (Permanent)
About the Role
Our client are seeking a highly organised and proactive Legal Secretary / Assistant to support their busy Property team in Chelmsford. This role is ideal for someone who thrives in a fast-paced legal environment, enjoys handling a varied workload, and takes pride in delivering exceptional client service. You will work closely with fee earners across residential and/or commercial property matters, providing comprehensive administrative and secretarial support.
Key Responsibilities
Secretarial & Administrative Support
* Prepare, format, and amend legal documents, correspondence, contracts, and reports.
* Audio and copy typing using digital dictation systems.
* Manage diaries, schedule appointments, and coordinate meetings.
* Handle incoming calls, emails, and general enquiries on behalf of fee earners.
* Maintain accurate and organised client files (electronic and paper).
Property Transaction Support
* Assist with preparing contract packs, searches, SDLT submissions, and Land Registry applications.
* Draft completion statements and support with pre- and post-completion tasks.
* Liaise with clients, solicitors, estate agents, lenders, and other third parties to progress matters smoothly.
* Perform conflict checks, AML checks, and open/close client files in line with firm procedures.
Finance & Compliance
* Raise invoices, complete billing schedules, and process expenses.
* Ensure compliance with SRA regulations and internal quality standards.
* Manage confidential information with discretion at all times.
Skills & Experience Required
* Previous experience as a Legal Secretary or Legal Assistant, ideally within residential or commercial property law.
* Fast, accurate typing skills and confidence using digital dictation.
* Strong IT skills - particularly Microsoft Office and case management systems.
* Excellent written communication, attention to detail, and organisational ability.
* Ability to work under pressure, manage competing deadlines, and use initiative.
* Professional, client-focused attitude with strong interpersonal skills.
Whats on offer
* Competitive salary dependent on experience.
* Friendly, supportive working environment within an established Property team.
* Opportunities for training, development, and long-term career progression.
* Modern offices in central Chelmsford, close to transport links.
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