Join to apply for the Business Support Executive role at Wembley Stadium Foundation
Join to apply for the Business Support Executive role at Wembley Stadium Foundation
Wembley Stadium Foundation provided pay range
This range is provided by Wembley Stadium Foundation. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
This is a Temporary-12 Month Fixed Term role
About Wembley Stadium Foundation
We are a grant-making charity, usingthe power of Wembley Stadium to inspire, strengthen and connect communities through sport, movement, and the performing arts. Funded through income generated on event days, we aim to break down barriers to access by distributing funds to charities locally and nationally.
It's an exciting time to join the foundation, at the start of an ambitious new three-year strategy. We are looking for a highly organised, dedicated person to join our small, passionate team, and support us in empowering organisations to create impact across the nation.
Purpose of the Role
The Business Support Executive will provide vital administrative and operational support to ensure the effective day-to-day running of the Wembley Stadium Foundation (WSF). Working closely with the wider team, you will lead on diary coordination, meeting minutes, board logistics, and internal systems as well as supporting with events and grants administration — helping keep the charity well-organised and high-performing.
Key Responsibilities
Administrative & Executive Support
* Provide administrative support to the Executive Team, including coordinating internal and external meetings.
* Support the creation, proofreading, and formatting of key documents.
* Organise and maintain shared filing systems (e.g. SharePoint, Teams).
* Assist with financial administration, including supporting payroll, processing expenses, and maintaining accurate records of payments and invoices.
Board and Governance Logistics
* Schedule and coordinate Board and committee meetings.
* Prepare and circulate Board papers and meeting minutes and assist with tracking actions and deadlines from board meetings.
Grants and Events Support
* Support administration and logistics for events hosted by the foundation, including key strategic and community events at the stadium.
* Coordinate the Foundation’s Community Box, e.g scheduling bookings and liaising with guests, security and hospitality teams at the stadium.
* Maintain accurate records and trackers for grants, procurement and partnerships, maintaining organised systems for storing information.
Office & Systems Coordination
* Take responsibility for office systems, supplies, and IT support. Act as the main point of contact for day-to-day queries relating to office systems, supplies, and IT support.
* Act as a helpful first point of contact for enquiries to the foundation.
* Maintain central database for the foundation.
Person Specification
* Experience in an administrative, office coordination, or business support role.
* Excellent written and verbal communication skills.
* Strong organisational and time-management abilities.
* Proficient in Microsoft Office 365 (Word, Excel, Outlook, Teams).
* Ability to manage multiple priorities calmly and efficiently.
* High levels of discretion, reliability, and attention to detail.
* A collaborative, can-do approach and willingness to support across the team.
* Experience in a charity, grant maker, or non-profit.
* Familiarity with board or trustee support.
* Confidence with cloud-based filing systems (e.g. SharePoint) as well as experience using Xerox.
* Applicants must have the right to work in the UK and be able to obtain a clear DBS check.
We reserve the right to close this vacancy early if we receive a high volume of suitable applications.
Early applications are strongly encouraged.
We know that applying for jobs is daunting. We’re committed to building an inclusive team and if this role excites you, but you don’t meet all the requirements, we encourage you to apply anyway.
Please click on the apply button to access and view the full job specification.
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Temporary
Job function
* Job function
Administrative, Business Development, and Strategy/Planning
* Industries
Non-profit Organizations, Sports Teams and Clubs, and Civic and Social Organizations
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