Fixed term post – 12 months
An exciting opportunity has arisen to join our team as an Endoscopy Administrator within the Endoscopy Booking Unit. This is a key administrative role supporting the smooth running of a busy department across two sites (Victoria Hospital and Queen Margaret Hospital). This post will be based at Victoria Hospital.
You will be responsible for a wide range of tasks linked to a patient’s journey through the Fife Endoscopy Units, including:
• Receiving referrals and managing waiting lists
• Booking appointments and coordinating clinics
• Providing reception and post-procedure administration
• Supporting services such as Bowel Screening, Suspect Cancer referrals, and Surveillance recall lists
The department also provides administration and reception support for Victoria Hospital Day Surgery, Planned Intervention Day Unit (PIDU), and Surgical Elective Admission Lounge (SEAL).
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What We’re Looking For
• Essential:
o Previous clerical or administrative experience in a healthcare setting
o Experience using Patient Administration Systems (e.g., TrakCare)
o Strong organisational and communication skills
o Ability to prioritise workload and meet deadlines
o Competent keyboard skills with high accuracy
• Desirable:
o Experience in Endoscopy or Outpatient services
o Knowledge of Endoscopy Management Systems (EMS) and Cancer Tracking System
You should be educated to Standard Grade (or equivalent) and proficient in Microsoft Office. A flexible approach and ability to work across different sections is essential.
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Why Join Us?
This is a varied and rewarding role in a fast-paced environment where you’ll play a vital part in patient care pathways. You’ll work closely with clinical teams and contribute to service improvements.
Informal Enquiries: Please contact Kristy Gibson on kristy.gibson@nhs.scot
A requirement of this post is to have a Level 2 Disclosure Scotland check
NHS Fife is legally obliged to ensure all its employees are legally entitled to work in the United Kingdom. If you are not a United Kingdom (UK) or Irish National, you are required to confirm your right to work in your application.
We offer flexible working and family-friendly policies and fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.
To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service.
As part of the pre-employment checks for a preferred candidate, NHS Scotland Boards will check your entitlement to work in the UK. It can be evidenced through a number of routes including specific types of visa as well as EU settled and pre-settled status. To find out more about these routes of permission, please refer to the GOV.UK website here.
For specific types of post, if you do not have the necessary eligibility to work in the UK, it might be possible (though not guaranteed) to secure sponsorship via a UK Skilled Worker/Health & Care Worker Visa. However, this is only possible if the employer is a licenced Sponsor, and if the post does not fall below the current minimum salary threshold or ‘going rate’. Further information on these criteria can be found here.
It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form.
Fixed Term/Secondment Opportunity –
Existing permanent employees must first discuss this opportunity with their substantive line manager. The secondment policy can be found here Hub • Blink (joinblink.com) If you do not have approval for a secondment from your current line manager, you will not be able to progress your application for a fixed term post. External applicants, with continuous NHS Service, must also have in place a secondment agreement, from their existing board to apply for this post.
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.