About the Role
We are recruiting for an Administration Assistant to join our Estates Team based at Mabgate Campus. You will play a vital role in supporting the smooth operation of Estates team by providing essential administrative support to the Estates team, acting as a key point of contact for internal and external stakeholders. Your organisational skills and attention to detail will ensure efficient management of communications, documentation, and day-to-day tasks that contribute to the overall effectiveness of the department.
Please apply as soon as possible as the role may close before the advertised closing date.
What You Will Do
* Provide administrative assistance to the Estates & Campus Facilities management team.
* Serve as the initial point of contact for routine inquiries from various sources, including internal staff, contractors, consultants, and suppliers.
* Manage the Estates help desk system and associated processes, including generating standard system reports as needed.
* Develop and maintain the department’s filing, document storage, and retrieval systems, ensuring proper handling of confidential materials.
* Coordinate meetings for senior managers by sending invitations, resolving scheduling conflicts, preparing agendas, securing venues when necessary, and managing note-taking, approval, and distribution in collaboration with the meeting chair or organiser.
* Oversee departmental inventory, including ordering general stationery and pre-printed materials.
About You
* Must have a Literacy & numeracy qualification at Level 2.
* Previous experience of delivering exceptional customer service and administration.
* Experience of taking minutes, creating meeting agendas.
* Excellent communication skills both verbal and written.
* Must be able to use Microsoft Office and Google packages.
* Able to prioritise your own workload to meet deadlines set.
Benefits
The group offers a range of excellent benefits, including:
* Annual Leave: Curriculum and Management: 44 days plus bank holidays; Curriculum support and business support: 39 days plus bank holidays.
* Pension Schemes With Generous Employer Contributions: Teachers’ Pension Scheme, Local Government Pension Scheme, People’s Pension Scheme.
* CPD Opportunities: Annual staff conference plus 2 additional staff development days.
* Qualifications Including PGCE, Apprenticeships, Leadership And Management Courses.
* Employee wellbeing initiatives: Family Friendly Policies, discounted onsite spa (Printworks) and gym (Park Lane).
* Travel and commuting: Discounted travel available through Metro card, Northern Rail, First Bus, Arriva Bus and Cycle to work schemes.
* Flexible and hybrid working opportunities: Please speak to the recruiting manager regarding flexible opportunities as these differ between roles.
About Us
Luminate Education Group is a collective of education providers based in Yorkshire with one clear purpose: to make a positive difference to people’s lives through genuinely transformative education and training. We offer a wide range of job vacancies across our business support functions - Finance, Human Resources, ITSS, Marketing, Communications, Executive Support, Estates and Food Services. Our large size and diverse range of member organisations means there are always exciting opportunities to progress. As an education provider, we are committed to lifelong learning and investing in our workforce, and you’ll have access to a broad variety of training and professional development designed to help you continually develop and grow.
Luminate Education Group consists of: Harrogate College, Keighley College, Leeds City College, Leeds Sixth Form College, Pudsey Sixth Form College, Leeds Conservatoire and University Centre Leeds.
Safeguarding
At Luminate Education Group we are committed to the safeguarding and welfare of all our students. We expect all our staff and volunteers to share this commitment. All successful applicants will be required to complete mandatory pre-employment checks which include an enhanced DBS check, online checks and must have two satisfactory references. Please be aware that it is a criminal offence to apply for this post if you are barred from engaging in regulated activity in connection to children.
Equality, Diversity and Inclusion
Our commitment to Equality, Diversity and Inclusion (EDI) in recruitment is key to our Group’s values. We are dedicated to fostering a workplace that embraces equality, diversity and inclusion in all its forms, where every candidate is treated with fairness, respect, and equity. Our recruitment processes are designed to ensure equal opportunities, remove bias, and promote a diverse talent pool. To find out more about what our commitment to EDI means to us please click here to learn more about our EDI objectives.
Recruitment Agencies
We do not accept unsolicited CVs and applications from agencies and will not be liable for any fee in connection with a candidate that has been submitted speculatively through any agency that has not been expressly instructed for a particular vacancy as part of our Preferred Supplier List.
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