Thisexciting opportunity will involve working closely with the federationmanagement and clinical team; GP Practices; and PCNs to ensure the effective deliveryof clinical services and the smooth running of the federation office andsupporting meeting structure.
Job Title
OfficeAdministrator
Organisation
CharnwoodGP Network Limited
Salary Range
Hours
Minimum of24 hours spread across 4 days
Responsible to
Head of HRand Contracts
Accountable to
Head of HRand Contracts
Base
Rosebery Medical Centre (Loughborough)
Main duties of the job
The main elements to the role are:-
1. Proactively manage administrative tasks and co-ordinate activities across the four Primary Care Networks alongside the Head of PCN Development
2. Organise, attend, minute, and produce action plans for the Federation board and other meetings
3. Support the Head of HR and Contracts with recruitment and ongoing HR processes e.g. Recruitment, advertising and organising interviews, maintaining HR files, annual Leave, organising performance reviews, staff appraisals and clinical supervision
4. The post holder will provide administrative support for the Managing Director, Medical Director, Head of HR, Head of PCN Development and PCN Clinical Directors
5. Assist in the organisation of events such as Protected Learning Times, Staff events, Training events
6. Assist with data input into spreadsheets to monitor the delivery of clinical services and process referrals for at scale working
7. Assist and liaise with GP practices and other health and social care organisations to organise Multidisciplinary Team Meetings (MDTs)
8. Assist with general office duties to include ordering stationery, IT accounts and equipment
About us
Charnwood GP Network is a federation of 21 General Practices covering the localities of North and South Charnwood in West Leicestershire. The network encompasses 4 Primary Care Networks (PCNs) which work together collaboratively as part of the federation.
We aim to improve the health and well-being of our population and to ensure the delivery of best practice patient-care by:
* Improving the integration and co-ordination of patient services to make them more effective and efficient and to provide a better experience for patients
* Improving the quality of primary care services and reducing variation in service delivery and inequalities in patient outcomes
* Supporting practices in primary care by helping them come together to share resources and make better use of their skilled workforce
Our Values
* Respected
* Reflective
* Forward looking
* Supportive
Job responsibilities
Overall Responsibilities
* Co-ordinate meetings across the Federation and PCNs and all associated paperwork to include:
* Agenda Setting
* Preparing Minutes
* Distribution of papers
* Organise Protected Learning Events, training events and coordinate speakers
* Diarise appointments/meetings for the Management and Clinical Leadership team
* Meet with the Senior Management team regularly to prioritise tasks
* Recruitment and all HR administration
* Administration of Clinical Supervision
* To electronically file administrative documentation and generally maintain the electronic filing system
* Deal confidentially, efficiently and politely with enquiries, including answering the office phone and signposting queries
* Carry out web-based and publications research
* To produce a high standard of work at all times, in particular when working under pressure, in order to meet deadlines.
* To liaise with all levels of staff to ensure effective communication is maintained
* To assist and support the facilitation and organisation of key stakeholder events and workshops
* To assist in the provision of accurate and timely information for commissioned services
* To manage own workload on a day to day basis and prioritise work to meet deadlines
* Ordering of stationery, IT accounts and equipment
* Processing referrals for at scale working
* Organisation and processing of Federation post
Person Specification
Experience
* Previous experience of supporting Senior Managers
* At least 2 years recent experience in a similar role, either paid or unpaid.
* Evidence of having achieved personal and departmental objectives within the workplace.
* Experience of working with IT programs and software such as Microsoft Office, Excel, Word, PowerPoint, Outlook and the internet
* A good level of knowledge and understanding of the primary care sector and the healthcare sector.
Values and Behaviours
* Demonstrable commitment to and focus on quality, promotes high standards to consistently improve patient outcomes
* Demonstrably involves patients and the public in their work
* Values diversity and difference, operates with integrity and openness
* Actively develops themselves and others
* Self-awareness in terms of emotional intelligence, biases and personal triggers with cultural sensitivity and awareness
Qualifications
* GCSE grade A to C in English and Maths
* Advanced ECDL/Microsoft Office Specialist (MOS) or similar
£25,000 a yearThis salary is based on 37.5 hours per week, will be pro-rota
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