Job Description
Tenders & Proposals Administartor
Job Title: Tender & Proposals AdministratorSalary: £30k plus DOE Reporting To: Pre-Construction DirectorBusiness Unit: Pre-ConstructionLocation: Preston (Office-Based)Hours: 40 hours per weekMonday - Thursday: 08:00 - 17:00 (45-minute lunch) & Friday: 08:00 - 15:30 (30-minute lunch)Contract: PermanentCompany OverviewA well-established and reputable organisation delivering civil engineering and infrastructure projects across multiple sectors throughout the UK. The business operates within a collaborative and quality-driven environment, focused on securing sustainable and profitable workstreams.Role PurposeTo support the successful coordination and delivery of tender submissions within the Pre-Construction team.This role provides essential administrative and document control support, ensuring that all tender documentation is accurate, compliant, and submitted in line with client requirements and deadlines.Main ResponsibilitiesTender Administration & Coordination
* Provide administrative support to the Pre-Construction team across all tender and framework activities
* Coordinate tender documentation from initial receipt through to submission and post-submission stages
* Maintain tender registers, trackers, submission schedules, and pipeline information
* Monitor opportunity trackers and assist with identifying suitable opportunities for review
* Support the preparation and submission of PQQs, ITTs, and framework applications
Document Management & Compliance
* Compile, format, and quality-check tender submission documents to ensure accuracy and consistency
* Manage electronic filing systems, ensuring records are well maintained and easily accessible
* Upload and download documents via procurement portals and e-tendering systems
* Maintain libraries of company policies, accreditations, and standard submission content
* Ensure all documentation meets required compliance and client specifications
Stakeholder Coordination
* Liaise with internal teams including estimators, planners, and bid writers to obtain information for submissions
* Coordinate input from external partners and supply chain contacts
* Monitor clarification deadlines and support the management of client queries and responses
* Arrange meetings, workshops, interviews, and presentation logistics
Administrative Support
* Administer central team inboxes, prioritising and distributing communications effectively
* Assist with the preparation of supporting documents such as CVs, case studies, and project references
* Support document control processes including revisions, updates, and distribution
* Assist with general administrative duties across the Pre-Construction function
* Contribute to lessons learned and feedback processes following submissions
Skills & KnowledgeEssential
* Strong administrative background with experience in document management or coordination roles
* Excellent written communication and document formatting skills
* High level of accuracy and attention to detail
* Strong organisational and time management skills with the ability to manage multiple deadlines
* Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
* Ability to work collaboratively within a team environment
Desirable
* Previous experience within construction, civil engineering, or infrastructure sectors
* Experience using e-tendering platforms or document management systems
* Understanding of tendering or pre-construction processes
* Awareness of handling confidential or commercially sensitive information
Attitudes & Behaviours
* Positive, proactive, and dependable approach to work
* Strong team player with a collaborative mindset
* Professional and approachable with strong interpersonal skills
* Ability to remain organised and calm under pressure
* High level of integrity and confidentiality
* Self-motivated with a willingness to learn and develop
* Flexible and adaptable to changing priorities
* Strong sense of ownership with a focus on delivering high-quality work
Working Environment
* Office-based role within a collaborative Pre-Construction team
* Fast-paced environment with multiple concurrent deadlines
* Regular interaction with internal departments and external stakeholders
SummaryThis role offers an excellent opportunity for an organised and detail-focused administrator to contribute to a high-performing Pre-Construction team. The successful candidate will play a vital role in ensuring the delivery of high-quality tender submissions and supporting the continued growth of the business. # 4797548