1. Looking for an experienced EA with financial services background
2. Fantastic role supporting 4 Partners in small London office
About Our Client
This opportunity is with a small venture capital firm in life sciences, specialising in healthcare and sustainability. Based in Paris, London and Milan, the firm brings together a team of professionals from all over the world with strong scientific, medical and business expertise.
Job Description
The candidate, under the supervision of the Head of Operations and Project Office, and in close collaboration with various teams throughout Europe, will be responsible for the following main tasks:
3. Manage four partners' schedules by organizing and coordinating calendars, appointments, and meetings.
4. International travel booking in coordination with the EA team and external service providers contracted by the company (hotel and transport bookings, room rentals, liaising with relevant individuals or organizations, reception arrangements, programs, etc.).
5. Monitor corporate credit cards and expense reports.
6. Monitor and update the contact database.
7. Contribute to the smooth running of the office by supporting office management activities (e.g., welcoming visitors, coordinating supplies, liaising with service providers, helping maintain a welcoming and functional workspace, when necessary liaise with the IT team).
8. Participate in additional administrative duties
This list of responsibilities is non-exhaustive and may evolve over time depending on the company's needs and the candidate's profile.
The Successful Applicant
A successful Executive Assistant should have:
9. 5-10 years of experience in a similar EA role, preferably within financial services.
10. Strong organizational skills.
11. Ability to maintain high standards under pressure.
12. Ability to solve problems quickly and efficiently.
13. Excellent coordination and collaboration abilities; a team-oriented mindset where collective success takes precedence over individual performance.
14. Enthusiasm, initiative, professional curiosity, integrity, and dedication to the organization.
15. Flexibility, responsiveness, and discretion.
16. French speaking is a plus
What's on Offer
17. Competitive salary in the range of £65000 to £75000 per annum + bonus.
18. Permanent role with stability and growth opportunities.
19. A professional and supportive work environment.
20. Access to ongoing training and development programmes.
21. Convenient location in London.
22. Hybrid working 4 days in the office a week.
If you are ready to take the next step in your career as an Executive Assistant within the Financial Services industry, we encourage you to apply today.