Go back Epsom and St Helier University Hospitals NHS Trust
Rota Coordinator
The closing date is 01 September 2025
This is a great opportunity for an enthusiastic person who is seeking development into operational management to learn this skill as it is a key part of any service management role.
This post will be for a maternity cover fixed term of 12 months and can be a secondment.
The post-holder will be responsible for coordinating and facilitating the administration of the medical staffing rotas within a designated division for all grades and types of medical staff (including medical trainees, trust doctors and Consultants). Ensuring that all rotas maintain ETWD compliance, and are managed in line with Trust and National policy and contracts. The post holder will be the first point of contact for all queries relating to medical rotas; i.e shifts swaps and allocations, bank timesheets and leave requests.
Main duties of the job
Main Responsibilities and Duties
* Maintain accurate, timely production and publication of rotas.
* Facilitate real time management and co-ordination of rotas.
* Proactively seek solutions to cover rota gaps.
* Ensure accessibility of up to date rotas for all relevant members of staff.
* Ensure clear communication to senior members of the team in relation to gaps in service.
* Control and help reduce spend in line with Trust processes and initiatives.
* Co-ordinate the Induction programmes for incoming medical staff.
* Support managers with their responsibilities relating to rota management.
* Improve and actively promote a collaborative working environment.
About us
Epsom and St Helier University Hospitals NHS Trust provides a range of medical services to approximately 490,000 people living across southwest London and northeast Surrey. In addition, we provide more specialist services, in particular renal and neonatal intensive care, to a wider area, covering parts of Sussex and Hampshire.
We serve an area that is rich in diversity, with a mix of urban and rural areas, and differing levels of quality of life. We cover some of the most prosperous postcodes in the country, as well as some poorer areas. Together with our colleagues at NHS Surreyand NHS Sutton and Merton, we work to make sure that we deliver the best possible care to the communities we serve.
The Trust employs approximately 5,000 staff across its hospitals and issupported by over 500 volunteers.
Job responsibilities
Please see the attached supporting job description and person specification document which contains more information about the role and requirements. Please ensure your application refers to the job description and person specification.
The recruiting team reserve the right to close this advertisement early once applications reach maximum limit.
Person Specification
Qualifications and Training
* Relevant NVQ/Diploma or equivalent
* GCSE English and Maths at Grade C or equivalent
* An IT Qualification
Experience
* Experience in a complex NHS organisation
* Good working knowledge of Excel spreadsheets
* Experience of administration work in a healthcare setting
* Understanding of data protection and information governance and translating that into Business as Usual
* Experience of medical on-call rotas
* Experience of using Allocate HealthRoster suite / CLW
* Experience of an electronic rostering system
Knowledge and Skills
* Microsoft office skills
* Good communication skills both verbal and written
* Ability to prioritise and meet deadlines
* Excellent interpersonal skills
* To have a good understanding of NHS medical terms and conditions of employment
* Ability to demonstrate working in an organised and methodical manner
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Epsom and St Helier University Hospitals NHS Trust
£35,763 to £43,466 a yearpa incl HCAS Outer pro rata
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