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Job Overview
Research Administrator - Band 3
Are you an enthusiastic, organised administrator with a desire to contribute to improving patient care?
We are seeking an experienced administrator with excellent organisational skills and attention to detail to work within our orthopaedic research team. This is an opportunity to work as part of a well established team which offers a friendly and supportive work environment. The team is responsible for conducting a large and varied portfolio of research studies across both trauma and elective orthopaedics.
The role will provide administrative support to the team ensuring appropriate resources are available for the team and help to ensure accurate records are maintained. Extensive IT experience and effective communication skills are essential for the role.
The post is offered in the first instance at 15 hours a week on a 1-year fixed term basis.
If you would like to learn more about the role please do get in touch, we welcome informal visits.
Main duties of the job
Organisation of study documents and files
Entering data onto a range of study databases
Maintaining appropriate study resources
Booking and managing patient appointments
Organisation and recording of meetings
Working for our organisation
North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities and we are part of the Bristol NHS Group.
Recognised as the Best UK Employer of the Year for Nursing Staff at the Nursing Times Workforce Summit and Awards 2025, our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.
North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.
North Bristol NHS Trust, Research and Development department employs over 140 staff. The department offers a supportive training and development environment and currently hold an Investors in People Silver award.
Detailed Job Description And Main Responsibilities
The post holder will have:
A good working knowledge of the full range of Microsoft Office applications
Previous administrative experience including dealing members of the public, prioritising and organising work, including filing
They must be able to communicate effectively with all groups of staff and patients via telephone, email and face-to-face.
The Main Duties Of The Post Will Involve
Providing administrative support to the research teams as appropriate:
Arranging meetings & appointments
Recording, typing and circulation of minutes
Support in preparation/printing of agendas/papers
Responding to enquiries from external research staff and Principal Investigators
Recording, reporting and monitoring of research issues
Administration of research study documentation.
Maintaining accurate study records on individual study databases and the Trust R&D database.
Providing support to the research team by:
Typing and amending documents
Photocopying, printing, sending emails as and when required
Sort, distribute and prioritise incoming queries, using judgement and experience to decide which documents are to be passed to the infrastructure team and which may be dealt with directly,
Using initiative to manage own workload independently, referring to Line Manager when difficulties are encountered
Promoting systems and excellent communication between research infrastructure team and external parties and ensure this is maintained by:
Attending team meetings to provide/receive feedback
Ensuring there is an effective system in place for passing on messages
Maintaining a safe and secure working environment for self, internal and external visitors
Handling personal, sensitive (commercially and otherwise), confidential information.
Person specification
Education/Training/Qualifications
Essential criteria
ECDL or equivalent qualification or experience
Desirable criteria
NVQ Business Administration level 3 or equivalent experience
Work Experience
Essential criteria
Previous administrative experience requiring adherence to protocols and following SOP's
Desirable criteria
Experience of working in the NHS
Experience of working in Clinical Research
Knowledge/Skills/Abilities
Essential criteria
A good working knowledge of the full range of Microsoft Office applications (Word, PowerPoint, Access, Excel, Teams etc.)
Knowledge of a range of administrative procedures (minute taking, diary management, arrangement of meetings etc)
Excellent organisation skills
Excellent communication skills, both written and verbal
Desirable criteria
Experience of working with databases
Awareness of NHS research issues
Personal Qualities
Essential criteria
Ability to work with a diverse range of people across organisation boundaries
Team player with experience of working effectively as part of a team
Flexible to work across the department with a variety of different teams
Desirable criteria
Evidence of personal growth and development
If you apply for this vacancy and have not received a communication from North Bristol NHS Trust within three weeks of the closing date, please assume that on this occasion your application has been unsuccessful.
Please note that North Bristol NHS Trust does not reimburse travel expenses relating to interview attendance.
If you feel you meet the requirements of the Disability Act / Two Ticks scheme and require further support/advice, please contact us on tel
North Bristol NHS Trust are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
The successful applicant(s) will normally commence at the minimum of the scale unless they have previous NHS service at the same band. Progression through the scale is by annual increments.
At North Bristol Trust (NBT), we know diverse and inclusive environments lead to happier and healthier teams and improved patient care and outcomes. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are currently underrepresented in NBT's workforce at Band 8a and above. These include people from Black, Asian and minority ethnic backgrounds, disabled people and LGBTQIA+ people.
Please note that stringent pre-employment checks are undertaken on all successful applicants prior to commencement in post.